How to Forward an Email Sample and Avoid Common Mistakes

Are you tired of typing out the same email over and over again? Have you ever received an email that you know would be helpful to someone else but didn’t want to take the time to rewrite it? Well, look no further because forwarding email samples is the answer to your email worries.

Forwarding emails samples are pre-written emails that you can easily forward to someone else. They cover a wide range of topics, from work related emails to personal ones. Instead of spending time crafting the perfect email, you can now simply forward these samples to save time and energy.

And the best part? You can find plenty of forwarding email samples online and edit them as needed. No more staring at a blank screen wondering what to write. With just a few clicks, you can have a perfectly crafted email ready to go.

So why waste your time writing out the same email over and over again when you can forward an email sample? Give it a try and see how much time and effort you can save.

The Optimal Structure for Forwarding Emails

If there’s one thing that’s certain in our modern world of communication, it’s that emails can quickly become unruly. With overflowing inboxes and countless messages vying for our attention, it’s easy to see why so many of us struggle with keeping our email communication organized and efficient.

One of the most common tasks we face when it comes to email management is forwarding messages to other people. Whether you’re sending a document to a colleague or simply sharing an interesting article with a friend, forwarding emails can be a time-consuming process – particularly if you’re not familiar with the best practices for structuring your message.

So, how can you optimize the way you forward emails to ensure that your recipients are able to efficiently navigate and digest the information you’re sharing? Let’s take a closer look.

1. Summarize the Email’s Content

The first step in crafting an effective forwarded email is to clearly summarize the content of the message. This should be done in a succinct and easily digestible manner, ideally within the first few sentences of your forwarded email.

By providing a summary of the email’s contents, you’ll allow your recipient to quickly assess whether this message is relevant or important to them. Additionally, if they’re in a rush or have a lot of emails to go through, a summary will help them to prioritize which messages to read first.

2. Include Necessary Context Information

When forwarding an email, it’s important to include any relevant context that your recipient might need in order to fully understand the message you’re sharing. This might include previous conversations, relevant documents, or other contextual information that will allow them to contextualize the message properly.

By providing necessary context information, you’ll save your recipient the time and effort of having to hunt down additional information themselves, while also ensuring that they have all the information they need to make sense of the message you’re forwarding.

3. Provide a Call to Action

Finally, it’s important to provide a clear call to action within your forwarded email. This might include questions for your recipient to answer, a request for feedback or input, or a simple directive for them to take action based on the information in the email.

By providing a call to action, you’ll ensure that your recipient knows exactly what’s expected of them, and you’ll reduce the likelihood of any miscommunication or confusion.

In Conclusion

By following these simple best practices for forwarding emails, you’ll be able to streamline your email communication and ensure that your recipients are able to easily and efficiently navigate the messages you’re sending their way. So the next time you hit “Forward”, keep these tips in mind and see how much more effective your email communication can be.

Seven Samples of Forwarding Email for Different Reasons

Sample 1: Forwarding Job Application

Dear [Recipient Name],

I hope this email finds you well. I am forwarding the job application of [Applicant Name] for the position of [Job Title]. I have known [Applicant Name] for the past [Number of Years] and can confidently testify to their exceptional skills and work ethics.

[Applicant Name] has previously worked with our organization as [Previous Position] and has left a lasting impression on us. During their tenure, [Applicant Name] demonstrated excellent analytical, problem-solving, and communication skills, which are fundamental for the [Job Title] role.

I would be grateful if you could consider [Applicant Name] for the position and schedule an interview with them. Kindly let me know if you need any additional information or have any questions.

Thank you for your time and consideration.

Best regards,

[Your Name]

Sample 2: Forwarding Marketing Proposal

Hello [Recipient Name],

I hope this email finds you well. I am forwarding the marketing proposal from [Marketing Agency Name] for our upcoming [Event Name]. [Marketing Agency Name] is a well-established marketing company with extensive experience in organizing successful events.

The proposal outlines the comprehensive marketing strategies and creative ideas that [Marketing Agency Name] would implement to make our event the talk of the town. The proposal also includes detailed information about their past marketing successes and the expertise of their team members.

I highly recommend [Marketing Agency Name] for their professional and innovative approach to marketing. I believe that their strategies will attract more attendees and sponsors to our event, which will ultimately boost our brand image and revenue.

Please let me know your thoughts about the proposal and how we can proceed with hiring [Marketing Agency Name].

Thanks and regards,

[Your Name]

Sample 3: Forwarding Request for Partnership

Dear [Recipient Name],

I hope this email finds you well. I am forwarding the partnership request from [Company Name]. [Company Name] is a reputable organization that specializes in [Company’s Specialty], and I am positive that they will be a valuable partner to our organization.

The request explains [Company Name]’s business objectives, their strengths and competitive edge, and how a partnership with us can benefit both parties. Their proposal also outlines several partnership opportunities that we can explore.

I highly recommend that we consider partnering with [Company Name] as I believe it will add value to our organization and open up new business avenues. Please let me know if you have any questions or concerns about the partnership request.

Thank you for your attention,

Best regards,

[Your Name]

Sample 4: Forwarding Request for Donation

Dear [Recipient Name],

I hope this email finds you well. I am forwarding a request for a donation from [Charity Organization Name]. [Charity Organization Name] is a non-profit organization that works towards [Charity Organization’s Purpose].

The request details how funds from the donations will aid the organization in achieving its noble objectives. [Charity Organization Name] has an excellent track record of delivering impactful services and has received numerous awards and recognition for its work.

I urge you to kindly consider making a donation to [Charity Organization Name] to help them accomplish their mission. Every little gesture of generosity counts!

Thank you for your consideration.


[Your Name]

Sample 5: Forwarding Feedback from Customer

Hi [Recipient Name],

I hope this email finds you well. I am forwarding feedback from one of our customers regarding [Product/Service Name]. The customer, [Customer Name], had a positive experience with our product/service, and I thought it would be helpful to share their feedback with you.

[Customer Name]’s feedback highlights the key positive aspects of our product/service, and it demonstrates how our organization is meeting our customers’ needs. I believe that it is essential to acknowledge and learn from customer feedback as it helps us to improve our operations and products/services.

Please consider incorporating this feedback into our organization’s feedback loop to aid our continued improvement.

Thank you for your attention.

Best regards,

[Your Name]

Sample 6: Forwarding Request for Reference

Dear [Recipient Name],

I am forwarding a request from [Applicant Name] requesting a reference for their employment application with [Company Name]. I worked with [Applicant Name] as their supervisor at [Previous Company] and can vouch for their exceptional skills and work ethics.

During their tenure at [Previous Company], [Applicant Name] exhibited outstanding teamwork, leadership, communication, and problem-solving skills. I believe that [Applicant Name] would be a valuable asset to [Company Name] and a great addition to their team.

Kindly consider [Applicant Name] for the position and give them the opportunity to showcase their skills. Please let me know if you have any further questions or concerns regarding [Applicant Name]’s abilities and work ethics.

Thank you and regards,

[Your Name]

Sample 7: Forwarding Request for Job Shadowing

Hi [Recipient Name],

I hope this email finds you well. I am forwarding a request for job shadowing from [Student Name]. [Student Name] is a high school senior and has an interest in pursuing [Career Field].

The request details how a job shadowing opportunity would help [Student Name] gain a firsthand understanding of the industry and organizational operations. Shadowing can also provide exposure to the skills, experiences, and characteristics required for success in the industry.

I recommend [Student Name]’s request for your consideration. A job shadowing opportunity is a commendable way to support students in pursuing their career interests. Please let me know how we can proceed and if I can assist in any way.

Thank you for your time and consideration,

Best regards,

[Your Name]

Mastering the Art of Forwarding Emails: Tips and Tricks

Email forwarding can be a powerful tool for communication and collaboration in both personal and professional settings. Whether you’re sharing a funny meme with a friend or forwarding an important business communication to team members, there are a few best practices to keep in mind for effective, efficient forwarding.

Use Descriptive Subject Lines

When forwarding an email, take a moment to review and potentially modify the subject line. A clear, descriptive subject line can help recipients understand the purpose of the email and prioritize it appropriately in their inbox. For example, if you’re forwarding an email with updates on a project, consider adding “Project Updates” to the subject line for clarity.

Clean Up Header Information

Depending on how many times an email has been forwarded, the header information (like the sender’s name or email address) can get cluttered or confusing. Before forwarding an email, take a moment to review and potentially trim this extra information. Focus on keeping just the most important details, like the most recent sender’s name and the email content itself.

Add Your Insight or Context

While forwarding an email can be an efficient way to share information, it can also be a missed opportunity for collaboration or personalized connection. Consider taking a moment to add your own insights or context to the email, such as why you found it valuable, what context the recipient should consider, or any next steps you recommend. This can help you build stronger relationships with your email recipients and establish yourself as a reliable source of information and ideas.

Consider Security and Privacy

Before blindly forwarding an email with sensitive information or attachments, it’s important to take a moment and assess whether it’s appropriate to do so. Consider whether the recipient needs to know this information, whether it’s appropriate to share over email, and whether there are any security or privacy considerations to keep in mind. Depending on the situation, it may be more appropriate to forward the email to just a select group of recipients or to summarize the information in a new email with a specific subject line.

Archive or Delete the Original Email

Finally, once you’ve forwarded an email and added any necessary commentary or context, consider whether the original email is still useful or necessary. If not, consider taking a moment to archive or delete it to keep your inbox clutter-free and your digital life organized.


By following these email forwarding best practices, you can streamline your communication and enhance your relationships with your email recipients. From adding your own insights to being mindful of security and privacy, these tips will help you master the art of forwarding emails in no time.

Forwarding email sample

What is email forwarding?

Email forwarding is the process of automatically sending incoming emails from one email address to another.

What is email forwarding used for?

Email forwarding is used to forward emails to multiple recipients, to backup important emails, and to consolidate emails from multiple accounts into one inbox.

How do I set up email forwarding?

To set up email forwarding, go to your email account settings and select “Forwarding” or “Automated email forwarding.” Then, enter the email address you want to forward emails to and save your changes.

Can I forward emails from one provider to another?

Yes, you can forward emails from one provider to another as long as both providers support email forwarding.

Do forwarded emails retain their original sender and recipient information?

Yes, forwarded emails typically include the original sender, recipient, subject line, and body of the email.

Can I set up filters to control which emails get forwarded?

Yes, you can set up filters to automatically forward emails that meet certain criteria, such as emails from a specific sender or with a specific subject line.

Is there a limit to how many emails I can forward?

Some email providers may have limits on the number of emails you can forward per day or per month. Check with your provider for details.

Can I set up email forwarding on a mobile device?

Yes, you can set up email forwarding on a mobile device by accessing your email account settings in the email app and enabling automated email forwarding.

Can I cancel or modify email forwarding once it has been set up?

Yes, you can cancel or modify email forwarding at any time by accessing your email account settings and making changes to the forwarding settings.

Thanks for Reading!

I hope this article on forwarding email samples has been helpful and informative for you. Remember, it’s always important to think twice before forwarding emails and to always consider the potential consequences. If you ever need any more tips or advice on email etiquette, be sure to check back in with us here at [website name]. As always, thanks for reading and we hope to see you again soon!