Email Header Analysis Sample: Understanding the Importance of Analyzing Email Headers

Are you concerned about the security of your emails? Do you want to keep your information safe from prying eyes and malicious attacks? One of the best ways to start is by analyzing email headers. With a proper email header analysis, you can determine the source, destination, and other critical details to ensure your emails are secure and private.

However, it’s not everyone’s cup of tea, and understanding email headers can be a daunting task. But fret not, as we have you covered! In this article, we will share email header analysis samples that you can use as a guide to better understand email headers and keep your information secure.

You don’t need to be a technical expert to use these email header analysis samples; they’re easy to understand and edit as needed. We know that your time is valuable, which is why we’ve made the process as streamlined as possible. Simply download the sample, copy, and paste your email header, and voila! You’re done!

So what are you waiting for? Let’s start analyzing those email headers and keep your communication safe and sound.

The Best Structure for Email Header Analysis Sample

When it comes to analyzing email headers, having the right structure can make a world of difference. Not only does it help you understand the information contained in the header, but it can also help you identify potential threats and malicious activity.

The header of an email typically contains a wealth of information, including the sender’s name and email address, the recipient’s email address, date and time sent, and the email’s subject line. To analyze this information effectively, it’s important to follow a structured approach that helps you extract the most important details.

Here are some tips on how to structure your email header analysis sample:

1. Start with the Sender’s Email Address

The sender’s email address is usually the first thing you see in an email header. It’s crucial to examine this address carefully, as it can reveal important information about the source of the email. Look for any misspellings or deviations that could indicate a fraudulent or fake email address.

2. Look for the Email Route

Next, you want to examine how the email was routed to you. This information is contained in the “Received” section of the header, which lists all the servers that the email passed through en route to you. By analyzing this section, you can identify any irregularities or potential security threats.

3. Analyze the Message ID

Every email has a unique message ID that helps identify it and track its movement across email servers. This ID can reveal important information about the email’s origin and authenticity. Make sure to examine this section of the header to identify any suspicious activity.

4. Check for Spam Flags

Some email headers contain a “Spam score” section that indicates whether the email has been flagged as spam by the recipient’s email provider. This information can be particularly useful in identifying potentially malicious emails. Look for any high scores or red flags in this section.

By using this structured approach, you can analyze email headers more effectively and identify potential threats more efficiently. Whether you’re a security professional or just trying to protect your personal email, following these tips can help keep you safe and secure online.

Analysis of Email Headers for Suspicious Activity


Upon analysis of the email headers, it appears that there has been some suspicious activity on your account. The headers indicate that there have been multiple login attempts from different locations. This could potentially be a security concern, and I recommend that you change your password immediately to prevent unauthorized access.

Furthermore, the headers also suggest that some of the emails you received may have been spam or phishing attempts. Please be wary of clicking on any suspicious links or downloading attachments from unknown senders.

Thank you for your attention to this matter.

Analysis of Email Headers for Delivery Issues

Dear valued customer,

I have conducted an analysis of the email headers in response to your recent complaint about not receiving certain emails. Based on my findings, it appears that some of the emails may have been filtered into your spam or junk folder. I recommend that you check these folders regularly to ensure that no important emails are missed.

Furthermore, the headers indicate that there may have been some issues with the recipient’s email server, which could explain why some emails were not delivered. I suggest that you contact the recipient and ask them to check their email settings and whitelist your email address to prevent any future issues.

Thank you for your patience and understanding in this matter.

Analysis of Email Headers for Phishing Attempt

Dear customer,

After analyzing the email headers from the email you forwarded to us, it appears that this is a phishing attempt. The headers indicate that the email was not sent from a legitimate source and the sender’s email address and domain have been spoofed.

Please do not click on any links or download any attachments from this email, as it could potentially install malware on your device. Instead, I recommend that you report this email to your email provider and delete it immediately.

If you have any concerns or questions, please do not hesitate to contact us.

Analysis of Email Headers for Email Spoofing

Dear valued customer,

Upon analyzing the email headers from the emails you received, it appears that your email address has been spoofed. The headers indicate that the emails were not sent from your legitimate email address, but instead from a different domain or email address.

This could potentially damage your reputation and cause confusion for your recipients. I recommend that you take the necessary steps to prevent email spoofing by implementing email authentication protocols such as SPF, DKIM, and DMARC.

Thank you for your attention to this important matter.

Analysis of Email Headers for Email Tracking

Dear customer,

After analyzing the email headers from the tracking information you provided, it appears that the email you sent has been read by the recipient.

The headers indicate that the email was opened and viewed on a particular device and location. While email tracking can be useful, it is important to respect the recipients’ privacy and avoid using it for spamming or phishing purposes.

Thank you for bringing this to our attention.

Analysis of Email Headers for Email Delay

Dear valued customer,

Upon analyzing the email headers provided by you, it appears that the email you sent was delayed in transit. The headers indicate that the email was stuck in the sender’s email server or was queuing in the network.

While email delays can be frustrating, they are sometimes outside of our control. I recommend that you try sending the email again or contact your email provider to inquire about any known issues.

Thank you for your patience and understanding in this matter.

Analysis of Email Headers for Legal Matters

Dear customer,

After analyzing the email headers provided by you, it appears that there may have been some potential legal issues involved. The headers suggest that the email was sent from an anonymous or untraceable source, which could complicate any investigation or legal action if necessary.

I recommend that you seek legal advice if you suspect any wrongdoing or have any concerns about the authenticity of the email. It is important to take these matters seriously and act accordingly.

Thank you for your cooperation in this matter.

Email Header Analysis: Tips and Tricks

Email header analysis refers to the process of analyzing the technical details hidden behind an email, including the sender’s email, the date and time of the message, and the mail delivery path. Additionally, it is crucial in determining the authenticity of an email and detecting any phishing attempts. The following tips and tricks will help you to analyze email headers to unveil the technical aspects of any message.

1. Look for crucial header fields:The header of an email contains crucial fields such as “From,” “To,” “Subject,” “Date,” and “Return-Path.” These fields give crucial information about the email sender and recipient.

2. Analyze the IP address: An IP address is a unique address assigned to every device that connects to the internet. Analyzing the IP address can assist in identifying the geographical location of the email sender. Tools such as “Geopeeker” and “IP Tracker” can be used to geolocate IP addresses.

3. Follow the delivery path: The email header includes a “Received” field. It Gives a detailed history of the route traversed by the message. Analyzing the delivery path enables one to understand the email’s origin and geographical location of the email sender.

4. Use Online Tools:There are several online tools such as “MXtoolbox,” “EmailHeader,” and “Message Header Analyzer” that enable one to analyze email headers easily. These tools provide a detailed breakdown of the header fields and their significance.

5. Check for SPF and DKIM:The Sender Policy Framework (SPF) and DomainKeys Identified Mail (DKIM) are two authentication protocols used to verify the email sender’s identity. Analyzing these fields enables one to determine if the email is legitimate or not.


Conclusively, email header analysis helps to detect phishing attempts, identify suspicious email addresses, and protect against spam and email fraud. Analyzing the email header gives one a better understanding of the email’s origin, the sender’s IP address, and email delivery route.

Email Header Analysis Sample FAQs

What is email header analysis?

Email header analysis refers to the process of analyzing email headers to obtain information about the origin and path of an email message. It involves examining the various fields in the email header, such as the sender, recipient, date, and time stamps, message ID, and routing information, to identify potential issues such as spam, phishing, or malware attacks.

Why is email header analysis important?

Email header analysis is important because it can help organizations identify and prevent various email-based attacks, such as phishing, malware, and spam. By analyzing email headers, it is possible to identify and block suspicious emails before they reach their intended recipient.

What are some tools used for email header analysis?

There are several tools available for email header analysis, including MXToolbox, MessageHeader, and Microsoft Message Analyzer. These tools can help organizations analyze email headers and identify potential security threats.

What are some common email header analysis techniques?

Some common email header analysis techniques include analyzing the sender’s IP address and hostname, examining the message ID and content-type, checking for email authentication mechanisms such as SPF and DKIM, and reviewing the message routing information.

How can email header analysis help prevent phishing attacks?

Email header analysis can help prevent phishing attacks by identifying and blocking suspicious emails that may contain fraudulent content or links. By analyzing email headers for indicators of phishing attempts, organizations can proactively protect their users from potential threats.

Can email header analysis detect spoofed emails?

Email header analysis can help detect spoofed emails by scrutinizing the sender’s IP address and hostname, checking the message routing information, and verifying the email authentication mechanisms. However, some spoofed emails may be difficult to detect, particularly those that use sophisticated techniques such as domain name spoofing.

How can email header analysis help improve email deliverability?

By analyzing email headers, organizations can identify and resolve issues that may affect email deliverability, such as spam filters, email authentication mechanisms, or message routing problems. This can help boost email deliverability and ensure that legitimate email messages get delivered to the intended recipients.

What are some common email header anomalies to look out for?

Some common email header anomalies to look out for include missing or forged message IDs, inconsistent or suspicious routing information, unusual email timestamps or time zones, unfamiliar IP addresses or hostnames, and mismatched header fields.

Is email header analysis legal?

Yes, email header analysis is legal as long as it is conducted for legitimate purposes and in compliance with applicable data protection and privacy laws.

Cheers to Email Header Analysis!

And that’s a wrap folks! Hopefully, this sample email header analysis has left you feeling confident and informed on how to dissect an email header. Keep in mind, this is just the surface of what you can uncover with a thorough analysis. So, stay curious and keep digging! Thank you for joining me on this adventure, and until next time, happy cyber sleuthing! Don’t forget to visit us again soon for more exciting tech tips. Stay safe and stay savvy!