10 Going Away Email Sample Templates for Effective Communication

We’ve all been there, the moment when it’s time for us to say goodbye to our colleagues and move on to the next chapter of our careers. It can be a bittersweet moment, but it’s important that we leave behind a good impression and maintain professional relationships with our soon-to-be former coworkers. This is where the going away email comes in.

A going away email is a crucial piece of communication that allows you to bid farewell to your colleagues, express gratitude for the time you spent together, and provide your contact information for future networking opportunities. It’s not always easy to come up with the right words to say, but fortunately, there are plenty of examples out there that can help you craft the perfect going away email.

Whether you’re leaving a job, a project, or a team, you can find a going away email sample that suits your specific situation. From formal to informal messages, there’s something for everyone. What’s more, you can easily edit these samples to fit your personality and style.

So, if you’re in the process of drafting a going away email, don’t stress! Take a cue from the experts and use their templates as a starting point. With a little bit of personalization, you’ll be able to create a memorable farewell message that will leave a lasting impression on your colleagues.

The Best Structure for a Going Away Email Sample: A Guide

If you’re about to leave a job or a workplace, writing a going away email can be an effective way to stay in touch with your colleagues and leave a positive impression. However, crafting an email that strikes the right tone, showcases your appreciation, and communicates your future plans can be a daunting task. To make it easier for you, here’s a guide that outlines the best structure for a going away email sample.

The Opening Paragraph: – Start with a warm and friendly opener that focuses on expressing gratitude and thanking people for the support and guidance they’ve provided you during your tenure. Avoid using negative language or pointing out flaws or shortcomings you faced in the company. Instead, highlight the opportunity you had to work with such amazing people and how you cherished every moment spent with them.

The Middle Paragraphs: – In this section, you can mention specific highlights or memories from your time in the company, recall a few anecdotes, or express how you plan to keep the connections you’ve made. You can also elaborate on why you’re leaving (such as pursuing new opportunities, higher studies, taking on a new challenge, etc.) and how excited you are about your future prospects. However, make sure to keep the tone positive, professional, and free of any grievances or negativity.

The Closing Paragraph: – The final paragraphs should emphasize the next steps and how you’ll stay in touch with everyone. Share your contact details (email, LinkedIn profile, phone number, etc.) and encourage colleagues to reach out to you whenever they need support or guidance. You can also throw in a farewell message or quote that resonates with you and expresses your feelings about leaving. Lastly, thank everyone once again and let them know how much you’ll miss them and the company.

The Signature: – Sign off your email with a professional and friendly note, such as “Best regards,” “Warmly,” “Yours truly,” etc. Make sure to add your name, designation, and any other relevant information (your alternate email or phone number, your new workplace details, etc.) to help people find you easily.

In conclusion, writing a going away email can be an excellent way to maintain connections and leave an impact on those you’re leaving behind. By following the structure outlined above and using a positive and appreciative tone, you can ensure that your colleagues remember you fondly and stay in touch long after you’ve left the company.

7 Going Away Email Samples

Saying Goodbye to Coworkers

Dear All,

It’s with a heavy heart that I’m writing this email to let you all know that today is my last day at the office. I have been offered a new opportunity in my career that I simply couldn’t turn down. I want to take a moment to thank each and everyone of you for making my time here so enjoyable and fulfilling. Your support, guidance, and friendship have meant the world to me, and I’m grateful for all the memories we shared together.

While I’m excited for this new chapter in my life, it’s bittersweet to leave behind such an amazing team. I’ll be sure to stay in touch and keep everyone updated on my new adventures. Thank you again for everything, it’s been an honor to work alongside you all.

Best regards,


Leaving for Personal Reasons

Dear Team,

I’m writing this email to inform you that I’ll be leaving the company, effective immediately. While it was a difficult decision to make, I need to prioritize my family and personal commitments at this time. I’ve had a wonderful time working here with such supportive and talented colleagues, and I’ll always remember the valuable lessons I learned from everyone.

It’s hard to say goodbye, but I’m looking forward to starting a new chapter in my life. Please know that I’ll always appreciate the time I had here, and the relationships that were formed. Thank you all for everything, and I hope our paths cross again in the future.



New Opportunity

Dear Colleagues,

I’m excited to share with you all that I’ve been offered an incredible opportunity that I simply can’t pass up. As such, I’ll be leaving my position here at the company. I’ve enjoyed working alongside each and every one of you, and I’m grateful for the relationships and skills I’ve developed during my time here. I’m confident that these experiences will serve me well in my future endeavors.

Please know that I’ll always cheer for the success of this company, and I’m proud to have been a part of its growth. Thank you all for being such a supportive and dedicated team, and I look forward to staying in touch.

Best regards,


Retiring from Workforce

Dear All,

As I approach my retirement, I wanted to take a moment to express my sincerest gratitude to all the wonderful colleagues I’ve had the privilege of working alongside. After [number] years in the workforce, I’m ready to hand over the reins and focus on spending more time with my family and pursuing the things I’m passionate about.

It’s incredible to look back at the memories and accomplishments we’ve shared, and I’m proud to have been a part of such a driven and skilled team. While I’ll miss the daily interactions and tasks, I’m excited to embrace the next phase of my life. Thank you all for the laughs, the advice, and the support – they’ll always be treasured memories.



Relocating to Another State

Dear Team,

After much thought and consideration, I’ve decided to relocate to [location] to be closer to family and for a fresh start. As a result, today is my last day at the company. I want to take this opportunity to thank each and every one of you for the wonderful memories and experiences during my time here.

It’s never easy to say goodbye, but I’m grateful for the time I’ve had here and the relationships I’ve built with such talented and supportive coworkers. Please keep in touch and I’ll do the same. Thank you all again for the opportunity to be a part of such a fantastic team.

Best wishes,


Medical Reasons

Dear Colleagues,

It is with regret that I must inform you that I have to take some time off immediately due to a medical condition that I need to address. As a result, I’ll be stepping down from my role, but I’ll continue to cheer you all on from the sidelines. It has been an honor to be a part of this company and contribute my talents alongside the many skilled individuals here.

I promise to be back soon but in the meantime, remember that I will always hold our memorable times together in deep admiration and admiration. I’ll be in touch and available whenever possible.

Take care,


Career Change

Dear Everyone,

When I joined this company, I was excited about the prospect of working in the industry and with such an excellent team. However, I’ve decided to explore a new career path that aligns more closely with my personal passions. I’m incredibly grateful for the opportunity to have worked here and for the knowledge that I gained during my tenure.

The dedication and support of my colleagues have been integral parts of my growth and success in this role. I want to let everyone know that leaving is difficult at this juncture. Thank you all for the valuable lessons and memories.



Smart Tips for Crafting a Great Going Away Email Sample

If you’re leaving your job, it’s important to let your colleagues know. Writing a thoughtful and well-crafted going away email is a great way to say goodbye to your colleagues and let them know how much you’ve appreciated working with them. Here are some tips for crafting an effective and professional going away email:

  • Be sincere: When writing your email, be sincere and genuine in your tone. Express your gratitude for your colleagues and for the experience you’ve had working together.
  • Keep it positive: Avoid mentioning any negative aspects of your job or your reasons for leaving. Instead, focus on the positive aspects of your experience and your colleagues.
  • Make it personal: Add a personal touch to your email by mentioning specific memories or moments that you’ve shared with your colleagues. This will make your email more memorable and heartfelt.
  • Include your contact information: Make sure to include your contact information in your email, so that your colleagues can stay in touch with you after you leave. This could include your personal email address or social media accounts.
  • Keep it short and sweet: Your email doesn’t need to be a novel. Keep it concise and to the point, while still conveying your appreciation and well-wishes.
  • Offer your help: If appropriate, offer to help your colleagues with any tasks or projects that you’ve been working on. This will show that you’re still invested in the success of the team, even if you’re no longer working with them.

Remember, your going away email is not only a way to say goodbye to your colleagues, but also an opportunity to leave a lasting impression. By following these tips and crafting a thoughtful email, you’ll be able to leave on a positive note and maintain valuable relationships with your former colleagues.

Going Away Email Sample FAQs

What is a going away email

A going away email, also known as a farewell email, is a message that is sent to colleagues or coworkers to inform them that you are leaving your current job or the company.

Why do I need to send a going away email?

Sending a going away email is a professional way of saying goodbye to your colleagues and thanking them for being a part of your journey. It also lets them know how to get in touch with you in the future.

What should I include in my going away email?

Your going away email should include a brief message of farewell, an expression of gratitude, your contact information, and any details about your final day at work. You can also mention your future plans or career goals.

How do I address my going away email?

Your going away email should be addressed to everyone with whom you had professional interactions, including your colleagues, superiors, and subordinates. You can also send a separate email to your closest colleagues or friends.

What tone should I use in my going away email?

Your going away email should have a positive and appreciative tone. It should be professional and reflect the culture of the company. Avoid negative remarks or bitter feelings towards anyone in the email.

When should I send my going away email?

You should send your going away email at least a week before your last day at work. This will give your colleagues enough time to say goodbye and wish you luck in your future endeavors.

Should I mention my new job in my going away email?

It is not necessary to mention your new job in your going away email. However, if you are comfortable in sharing this information, you can mention it as part of your future plans.

How should I sign off my going away email?

Your sign off should be professional and polite, such as “Sincerely,” “Best regards,” or “Thank you.” You can also add a personalized touch with a quote or a personal message.

Do I need to reply to the responses to my going away email?

It is not necessary to reply to every response to your going away email, but you can choose to acknowledge them with a brief thank you message or a personalized message if the response was particularly special.

Happy Trails!

Thanks for taking the time to read our going away email sample. We hope we’ve given you some inspiration for your own farewell message. Remember, no matter how hard it is to say goodbye, it’s always the start of a new adventure. So go forth and conquer! And don’t forget to swing by our website again soon for more helpful tips and resources. Until next time, take care and happy trails!