10 Effective Email Sample Asking for Approval to Help You Get a Positive Response

Have you ever written an email asking for approval and found yourself struggling to get the desired response? It’s a common problem that many of us face, especially when it comes to pitching ideas or getting permission to move forward with a project. But fear not, because there is a solution!

In this article, we’ll provide you with email samples asking for approval that you can use as a template, along with tips for editing them as needed to fit your specific situation. Whether you’re seeking approval from your boss, a colleague, or a client, you’ll find examples that can help you get the green light.

So, if you’re ready to become a master at crafting emails that get the results you need, keep reading. We’ll walk you through the steps to help you create compelling messages that will grab attention, build interest, create desire, and inspire the action you need.

The Best Structure for Email Sample Asking for Approval

Asking for approval through email can be a tricky task. You need to convey your message in a concise and straightforward manner while making sure that your email stands out from the hundreds of emails that the recipient receives every day. Therefore, having a structured approach is crucial to getting your email approved. Here are the key components that you should include in your email sample asking for approval.

Subject Line

Your subject line should be clear and descriptive of the topic at hand. It should grab the recipient’s attention and make them want to open your email. Keep it short and relevant so that it’s easy to read and understand. Some examples of good subject lines for approval emails are: “Requesting Approval for [Your Request],” “Approval Request: [Short Description],” or “Urgent: Need Approval for [Your Request].”


Start your email with a courteous greeting, such as “Dear [Recipient’s Name],” or “Hello [Recipient’s Name],” followed by their formal title. This shows that you value and respect the recipient’s time and position. It also makes your email more personalized and less generic. Avoid using informal greetings, such as “Hey,” as they can be perceived as unprofessional.


In the first paragraph, introduce yourself and briefly explain your role and purpose. If you have interacted with the recipient before, mention it to establish a connection. State the reason for your email and provide context to your request. This helps the recipient understand the context of your request and makes them more likely to approve it. Keep this part brief and to the point.


In the second paragraph, clearly state your request and why you need it. Be specific about what you are asking for and provide a clear and concise explanation. If there are any benefits to the recipient, mention them to show that your request is not just beneficial to you but also to them. Keep in mind that the recipient may receive numerous requests, so be sure to explain why your request is important and urgent.

Conclusion and Call to Action

In the final paragraph, thank the recipient for their time and consideration. Recap your request and provide any additional information that may be necessary. End your email with a call to action, such as “Please let me know if this is something you can approve by [Deadline],” or “If you need any further information, please let me know.” This shows that you are proactive and respectful of their time.

In conclusion, the best structure for email sample asking for approval should start with a clear and concise subject line, followed by a courteous greeting, an introduction, a clear request, and ending with a conclusion and call to action. By following this structure, you increase the likelihood that your email will be approved and that you will get a timely response. Remember to keep your email short, concise, and professional, and you will get the results you desire.

Email Sample Requesting for Approval

Approval to Attend a Professional Conference

Dear [Manager’s Name],

I am writing to request your approval to attend the professional conference scheduled to take place in [city] from [date(s)] as part of my career development program. The conference presents an incredible opportunity to gain the latest knowledge and industry insights to improve my skills and better contribute to our organization.

The conference has been organized specifically for people within my industry and will cover [topics]. Moreover, numerous keynote speakers of global repute from various locations are scheduled for the conference, which would provide an excellent opportunity to network with other professionals from different fields

Thank you for your consideration, and I look forward to your positive response.

Best Regards,

[Your Name]

Approval for a New Product Idea

Dear [Manager’s Name],

I am excited to present a new product idea that I believe will benefit our company. The idea is based on [explain idea].

With your approval, we can initiate the process of researching and developing this new product. This project has the potential to significantly increase our revenue and strengthen our position within the market.

Please let me know if you have any questions or require any further information. Thank you for considering my idea.

Best Regards,

[Your Name]

Approval for Flexibility in Schedule

Dear [Manager’s Name],

I am writing this email to request for your approval for a flexibility in my work schedule. Due to [explain reason], I need to adjust my work hours. I propose that I work [time frame], and I assure you that I will fulfill all my responsibilities and our department’s deliverables on time.

The flexibility will help me ensure that I maintain a good work-life balance and take care of my family’s needs. I value my position and responsibilities in our company and will work diligently to maintain its success.

Thank you for your consideration and understanding.

Best Regards,

[Your Name]

Approval for a Leave of Absence

Dear [Manager’s Name],

I am writing to request your approval for a leave of absence from [start date] to [end date]. The reason for my leave is [explain].

I have planned ahead and coordinated with my colleagues so that the work will not be interrupted during my absence. Also, I have already delegated the work to four respective team members so that no task gets affected due to my leave.

Please let me know if you require any additional information or need any clarification on this matter. Thank you for your understanding and support.

Best regards,

[Your Name]

Approval for Employee Training

Dear [Manager’s Name],

I am writing to request your approval for the employee training course that will take place on [date(s)] in [location]. The course, which is relevant to my job description, will provide me with upcoming technical knowledge and learning, enabling me to execute my job responsibilities more effectively.

I have thoroughly researched the training provider and the course outline to ensure that they align with our organization’s business objectives and aligns with my role.

If approved, I will provide a detailed training report upon my return, which will help you evaluate the effectiveness of my training. Thank you for your consideration, and I look forward to your response.

Best Regards,

[Your Name]

Approval for a Business Meeting with a Prospective Client

Dear [Manager’s Name],

I am writing to request your approval for a business meeting regarding a high-profile prospective client in [city] on [date]. The purpose of the meeting is to establish a relationship with this client, to promote our products and solutions, and to make him interested in working with us in the near future.

The meeting is important to me and our company, and I promise to prepare thoroughly to make a positive impression on the client and represent our organization in the best manner possible. Following the meeting, I will provide you a brief summary to keep you informed.

Thank you for your consideration, and I look forward to your response.

Best Regards,

[Your Name]

Approval for a Salary Raise

Dear [Manager’s Name],

I am grateful for the opportunity to work for [company name]. It has been a great learning curve for me and an opportunity to build my career. As a valuable member of the team, I would like to discuss the possibility of a salary raise based on my excellent performance and additional responsibilities that I have taken up over the last few months.

I have prepared a list of my achievements, additional responsibilities outside of my job description, and would be happy to sit down and discuss my proposal with you.

Thank you for your consideration on this matter. I look forward to your response.


[Your Name]

Tips for Writing an Email Sample Asking for Approval

Asking for approval over email can be a daunting task, but it’s necessary to move projects forward and get things done. Here are some tips to help you craft an email sample that is more likely to get the green light.

  • Be clear and concise: Your email sample should be clear and to the point. Use bullet points to break up long paragraphs and highlight key information.
  • Show the benefits: When asking for approval, be sure to highlight the benefits of the proposal. Why is it important? What problems will it solve?
  • Use data and facts: Use data and facts to support your proposal. Show how it will improve performance or save money.
  • Address concerns: Anticipate any concerns or objections that the approver may have and address them in your email. Take any feedback into consideration and be open to making changes.
  • Personalize the email: Use the recipient’s name and explain why you are specifically asking for their approval. This will show that you’ve done your research and that you value their input.

In conclusion, writing an effective email sample asking for approval involves being clear, concise, and persuasive. By highlighting the benefits, using data, addressing concerns, and personalizing the email, you will increase your chances of getting the green light. Remember to be open to feedback and willing to make changes to improve your proposal.

FAQs for Email Sample Asking for Approval

What is an email sample asking for approval?

An email sample asking for approval is a pre-written message that is sent to someone who has the authority to approve or reject your request. It is designed to help you communicate your request in a clear and concise manner.

How do I write an email for approval?

To write an email for approval, you should start by introducing yourself and explaining the purpose of your message. Then, you should provide the details of what you are requesting and why it is necessary. Finally, you should ask for the recipient’s approval in a polite and professional manner.

What should I include in an approval email request?

You should include the details of what you are requesting, such as the purpose of your request, the requested timeframe, and any supporting documents or information that may be necessary. Additionally, you should include a clear and concise explanation of why your request is necessary and how it will benefit the company or project.

What are some tips for writing an effective email for approval?

Some tips for writing an effective email for approval include being clear and concise, providing all the necessary information, and using a polite and professional tone. Additionally, you should clearly explain the purpose of your request and how it will benefit the company or project.

How do I address the recipient in an approval email request?

You should address the recipient in a polite and professional manner, using their proper title and last name. For example, if you are writing to a manager, you should address them as “Dear Mr. Smith” or “Dear Ms. Johnson.”

What is the best time to send an approval email request?

The best time to send an approval email request depends on the recipient’s schedule and availability. It is generally best to send the request during regular business hours and avoid sending it outside of normal working hours or on weekends.

How long should I wait for a response to an approval email request?

You should wait a reasonable amount of time for a response to your approval email request. This may vary depending on the urgency of your request and the recipient’s workload. If you have not received a response within a few days, you may want to follow up with a polite reminder email.

Should I follow up after receiving approval or rejection?

It is generally a good idea to follow up after receiving approval or rejection to ensure that the necessary actions have been taken. This can help to ensure that your request is completed in a timely and efficient manner.

What should I do if my request is denied in an approval email request?

If your request is denied in an approval email request, you should respectfully ask for an explanation for the reason for the rejection. You may also want to consider revising your request or providing additional information to support your request.

Thanks for Checking Out the Email Sample!

I hope this email sample has been helpful for your approval request needs. Remember to always be polite and concise when asking for approval. If you have any tips or tricks you’d like to share, feel free to drop a comment below. And don’t forget to come back for more helpful articles in the future! Thanks for reading!