Canceling an interview can be a difficult task that many of us don’t want to deal with. It can be hard to come up with the right words to say, how to say them, and even harder to deliver them. But, the truth is that canceling an interview email sample is a necessary task in certain situations. Sometimes, something comes up that is out of our control and we have to cancel. And other times, we may have simply changed our mind or found another job opportunity that is more suitable.
The good news is that you don’t have to tackle this task alone. Whether or not you have your email written out, you can always find useful cancel interview email samples online, and even edit them as needed. In today’s digital age, there’s a wealth of resources available at our fingertips.
So if you’re feeling stuck on how to write that email, no worries. You can easily find cancel interview email samples that can help you get started. All you have to do is browse through the available options and pick the one that best suits your needs.
With this in mind, you can rest assured that you’re not alone in this task. There’s no need to be anxious when it comes to canceling an interview, as you can always rely on sample emails to help you get the job done with ease and confidence.
The Perfect Structure for a Cancelled Interview Email
When it comes to cancelling an interview, sending an email is often the easiest and most practical option. However, it can be challenging to convey the message in a way that is professional, polite, and empathetic. In this article, we’ll explore the best structure for a cancelled interview email that strikes the right tone and leaves a good impression.
Opening
The opening of your email should be straightforward and direct. Begin by thanking the recipient for their interest in the position and expressing your regret for having to cancel the interview. It’s essential to be specific here and acknowledge the inconvenience you’re causing. For example:
Dear [Interviewer’s Name],
Thank you for your interest in the [Position] role and taking the time to meet with me. Unfortunately, I regret to inform you that I must cancel our interview scheduled for [Date and Time].
Reason for Cancelling
Provide an honest and concise explanation for why you need to cancel the interview. This could be due to sudden illness, a family emergency, another critical appointment, or any other valid reason. Again, it’s essential to be specific and not leave the recipient guessing. Here’s an example:
I recently received some unexpected news that has required my immediate attention outside of work. Therefore, I cannot attend the scheduled interview. I apologize for any inconvenience this may cause.
Follow-Up Actions
It’s vital to express your willingness to reschedule the interview or provide alternative means of communication. This demonstrates your professionalism and commitment to the hiring process. Be flexible and let the recipient know that you’re happy to work around their schedule. Here’s an example:
Please let me know if it would be possible to reschedule the interview for a later date. I appreciate your understanding and flexibility in this matter. Alternatively, if you prefer, we can arrange a phone call or virtual interview to discuss the role further.
Closing
Close the email with a polite and professional sign-off, expressing your gratitude for the opportunity to interview for the position. This sends a positive message and leaves the door open for future opportunities. Here’s an example:
Thank you again for considering me for the [Position] role. I look forward to hearing from you and the possibility of rescheduling our interview.
Final Thoughts
When writing a cancelled interview email, it’s crucial to communicate clearly, respectfully, and empathetically. By following the structure outlined in this article, you’ll be able to convey your message effectively and leave a good impression on the recipient. Remember, professionalism and honesty go a long way in the hiring process, even if you have to cancel the interview.
Seven Sample Cancel Interview Email
Cancellation of Interview Due to Personal Reasons
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
Unfortunately, I regret to inform you that I will have to cancel our scheduled interview due to personal reasons. I apologize for any inconvenience this may cause, and I truly appreciate the time and effort that you have put into considering my application.
Once again, I apologize for any inconvenience this may cause, and I hope to have the opportunity to reapply for the position in the future. Thank you for your understanding.
Best regards,
[Your Name]
Rescheduling Interview Due to Medical Emergency
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
I am writing to inform you that I have recently experienced a medical emergency that has made it impossible for me to attend our scheduled interview. I truly apologize for any inconvenience this may cause, and I am currently working to reschedule the interview as soon as possible.
Thank you for your understanding and patience during this time. Please let me know if there any concerns, and I will do my best to keep you updated on my status.
Best regards,
[Your Name]
Cancellation of Interview Due to Job Acceptance
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
I regret to inform you that I will not be able to attend our scheduled interview. I have recently accepted a job offer that aligns more closely with my career goals and aspirations.
It was a pleasure discussing the position with you, and I appreciate the time and effort that you have put into considering my application. Thank you for your understanding, and please let me know if there is anything else I can do to assist with the recruitment process.
Best regards,
[Your Name]
Rescheduling Interview Due to Family Obligations
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
Due to unexpected family obligations, I am writing to request a reschedule of our scheduled interview. I apologize for any inconvenience this may cause, and I hope that we can find a new time that is mutually convenient.
Thank you for your understanding and patience during this time. I look forward to speaking with you soon.
Best regards,
[Your Name]
Cancellation of Interview Due to Position Already Filled
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
I am writing to inform you that I have recently accepted a job offer with another company. Unfortunately, I will not be able to attend our scheduled interview as I have already filled the position.
It was a pleasure discussing the position with you, and I appreciate the time and effort that you have put into considering my application. Thank you for your understanding, and please let me know if there is anything else I can do to assist with the recruitment process.
Best regards,
[Your Name]
Rescheduling Interview Due to Travel Restrictions
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
I am writing to request a reschedule of our scheduled interview. Due to unforeseen travel restrictions beyond my control, I will not be able to attend our scheduled interview. I am currently working on finding a new time that aligns with both our schedules.
Thank you for your understanding and patience during this time. If there are any concerns, please let me know, and I will do my best to keep you updated on my status.
Best regards,
[Your Name]
Cancellation of Interview Due to Reconsidering Job Change
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position] position at [Company Name].
I am writing to inform you that I have decided to reconsider my job change at this time. As a result, I will not be able to attend our scheduled interview. I apologize for any inconvenience this may cause, and I truly appreciate the time and effort that you have put into considering my application.
Thank you for your understanding, and please let me know if there is anything else I can do to assist with the recruitment process.
Best regards,
[Your Name]
Tips for Writing a Professional Cancel Interview Email
Cancelling an interview can be a difficult decision, but sometimes unavoidable circumstances arise. It is important to remember that the way you cancel the interview can leave a lasting impression on the interviewer and the company. Here are some tips to help you write a professional cancel interview email:
- Be prompt: When you realize that you won’t be able to attend the interview, it is important to take action immediately. The more time you give the company to reschedule, the better.
- Provide a clear explanation: Explain the reason why you need to cancel the interview. Be honest in your explanation. It is important to show empathy and understanding.
- Apologize: Show that you are sorry for any inconvenience caused by your cancellation. The interviewer may have had to reschedule their day, so showing appreciation for their time and consideration is important.
- Suggest a possible alternative time: If possible, mention a possible time and date when you can reschedule the interview. This shows that you are still interested in the job and serious about attending the interview.
- Keep it concise and professional: Keep the email short and professional. Avoid going into details that are not relevant to the interview cancellation.
If you follow these tips, you will be able to write a cancel interview email that is professional, courteous, and respectful. Remember that the company and the interviewer are people, and showing consideration and empathy can go a long way.
Cancel Interview Email Sample – FAQs
What is an interview cancelation email?
An interview cancellation email is an email message sent to an employer or recruiter to notify about the cancellations of the scheduled interview.
When should I send an interview cancellation email?
You should send the interview cancellation email as soon as you decide to cancel the interview, preferably at least 24 hours before the scheduled interview time.
What should I include in an interview cancellation email?
An interview cancellation email should include your name, the position you applied for, the date and time of the scheduled interview, and a brief explanation of why you are canceling the interview.
Can I cancel an interview over the phone?
It is always recommended to cancel an interview via email to have a written record of the cancellations. If the cancellation is last minute, you can call the employer or recruiter, but you should still send a follow-up email to confirm the cancellation.
How do I write an interview cancellation email?
Your cancellation email should open with a brief thank-you note. State that you are canceling the interview and provide your reason. Close by thanking them for their consideration and leaving contact information if they need to reach you.
Is it okay to cancel an interview after confirming it?
If you have a genuine reason, it is okay to cancel an interview after confirming it. However, it is professional to inform the employer or recruiter as early as possible, so they have enough time to reschedule the interview.
Will canceling an interview affect my chances of getting hired?
Canceling an interview is not ideal, but if you provide a genuine reason and apologize for any inconvenience caused, it is unlikely to have a significant impact on your chances of getting hired.
What should I do if the employer or recruiter does not respond after I cancel the interview?
If you do not receive a response from the employer or recruiter after canceling the interview, you can send a follow-up email or make a call to ensure they have received your cancellation and confirm that you do not want to reschedule the interview.
Can I reschedule an interview after canceling it?
If you have a valid reason and the employer or recruiter is willing, it is possible to reschedule the interview. However, it is best to confirm with them if they are open to the rescheduling before requesting it.
Thanks for Taking the Time to Read About Canceling Your Interview!
We hope our cancel interview email sample has helped guide you through this challenging process. Remember, canceling an interview is tough, but sometimes it’s necessary. Be professional and courteous, and always make sure to express your gratitude for the opportunity. Take the time to reevaluate your priorities and schedule, and don’t be afraid to reach out and reapply in the future. Thanks for reading, and be sure to visit us again for more helpful tips and insights!