Hello there! Are you struggling to write a follow-up email after reaching out to a potential lead or client? Worry no more! We’ve got you covered with some just following up email samples that you can easily edit and use as needed.
As business owners, we understand the importance of timely and professional communication with our clients. However, sometimes it can be challenging to find the right words to say when following up on a lead or reminding a client about a pending project.
That’s why we’ve put together some just following up email samples that you can modify to fit your unique communication style and business needs. Whether you’re following up for the first time or sending a gentle reminder, we’ve got you covered.
So, take a look at the examples we’ve provided and let us help you craft the perfect follow-up email. With these templates and a little bit of editing, you’ll be able to create an effective and professional message that will help you close the deal or move the project forward.
Don’t let communication awkwardness stand in the way of your business success. Check out our just following up email samples now and start writing emails that will get results!
The Ultimate Guide to Crafting a Follow-Up Email: Structure and Tips
Following up on an email can be a nerve-wracking ordeal. You don’t want to come across as pushy or desperate, yet you want to remind the recipient of your initial correspondence. Crafting the perfect follow-up email structure can make all the difference in how it’s received and the response you receive.
Here are some tips to help you structure a follow-up email that is effective and not annoying:
1. Clear and concise subject line
The subject line is the first thing the recipient sees, so make sure it is clear and straightforward. If you’re following up on a job application, include your name and the position you applied for. If it’s a sales pitch, use something like, “Following up on our meeting” or “Quick question about our proposal.”
2. Personalized greeting
If you have a personal relationship with the recipient, use their name in the greeting. Otherwise, stick with a professional greeting such as “Dear [Recipient Name]” or “Hello [Recipient Name].” A personalized greeting shows that you put effort into the email and aren’t just blindly sending out emails.
3. Acknowledge the previous correspondence
Start your email by acknowledging the previous communication. Briefly mention what the previous email was about to jog their memory. For example, “I wanted to follow up with you about the meeting we had last Tuesday.”
4. State the purpose of the follow-up
Make it clear why you are following up. This could be a request for more information, a reminder about a deadline, or a proposal for a next step. Be specific and concise in your request.
5. Add value
Offer value to the recipient in your follow-up. This could be a piece of information relevant to the previous conversation or an article you found that relates to their work. Offering value shows that you’re invested in the relationship and aren’t just trying to get something from them.
6. Include a call to action
Don’t leave the recipient wondering what they’re supposed to do with your follow-up email. Include a clear call to action, such as “Please let me know if you need any more information” or “I would appreciate a response by Friday.”
7. Polite closing
End your follow-up email with a polite closing, such as “Thank you for your time” or “Best regards.”
Remember that following up is a delicate dance, and it’s important to strike the right balance between being professional and friendly. By following these tips and using the suggested structure, your follow-up email is more likely to be well-received and get you the response you’re looking for.
Email Follow-up Samples
Just Following Up on Your Job Application
Dear [Hiring Manager],
I hope this email finds you well. I just wanted to follow up on my job application for the [Position] role at [Company Name]. I submitted my application on [date] and I am still very interested in this position. As a [relevant skill] professional with [years of experience] in the [industry/field], I believe I have the qualifications needed for this position.
If there are any updates on the status of my application, I would appreciate it if you could let me know. I am very excited about the opportunity to join the [Company Name] team and I hope to hear from you soon.
Thank you for taking the time to consider my application.
Just Following Up on Our Meeting
Dear [Client/Colleague Name],
I hope this email finds you well. I wanted to follow up on our meeting on [date/time]. It was great to catch up and discuss [topic of discussion]. I found our conversation to be very insightful and I am excited about the potential for [next steps/discussion].
As we discussed, I will [action item]. I will keep you updated on my progress and I am looking forward to our next meeting. If there is anything else you need from me in the meantime, please do not hesitate to reach out.
Thank you for taking the time to meet with me.
Just Following Up on a Payment
Dear [Client/Account Manager Name],
I hope this email finds you well. I wanted to follow up on the payment for [service/product] that was due on [date]. As of [current date], I have not yet received payment and I wanted to inquire about its status.
If there are any issues or concerns regarding the payment, please let me know so that we can resolve them as soon as possible. I appreciate your prompt attention to this matter and I hope to receive the payment soon.
Thank you for your assistance in this matter.
Just Following Up on a Job Offer
Dear [Hiring Manager],
I hope this email finds you well. I wanted to follow up on the job offer for the [Position] role at [Company Name]. I received the offer on [date], and I was excited about the opportunity to join the [Company Name] team.
However, I have not received any further information regarding the start date, compensation, or other details regarding the position. If there are any updates or if you require any further information from me, please let me know.
Thank you for considering me for this position and I am looking forward to your response.
Just Following Up on a Proposal
Dear [Client/Colleague Name],
I hope this email finds you well. I wanted to follow up on the proposal I sent you on [date]. I am very interested in working with you and I believe that my expertise can be of great value to your [project/organization].
If you have any questions or concerns regarding the proposal, please do not hesitate to let me know. I am happy to answer any questions and provide any further information you may need.
Thank you for your time and consideration, and I am looking forward to the opportunity to work with you soon.
Just Following Up on a Referral Request
Dear [Referral Source Name],
I hope this email finds you well. I wanted to follow up on my request for a referral to [Company Name/Position]. I deeply value your recommendation, and I believe that I possess the necessary skills and experience to excel in this position.
If you require any further information from me or if you have any questions, please let me know. Your referral means a great deal to me, and I appreciate your assistance in this matter.
Thank you for your time and consideration.
Just Following Up on a Networking Event
Dear [Colleague Name],
I hope this email finds you well. It was great to meet you at the [Event Name] on [date]. I enjoyed our conversation about [topic of discussion], and I would like to continue our discussion further.
If you are available, I would love to grab coffee or lunch and discuss potential collaboration or simply exchange ideas. If that is not feasible at the moment, I am happy to schedule a call or chat through email.
Thank you for your time and I look forward to hearing from you soon.
Going Beyond “Just Checking In”: Tips for Effective Follow-Up Emails
Following up on an email can feel like a delicate balance. You don’t want to come off as too pushy, but you also don’t want to be forgotten. Here are some tips to craft follow-up emails that will get results:
1. Provide context. In your follow-up email, provide a brief recap of the previous correspondence and refresh the recipient’s memory of the topic. This can help avoid confusion and make it easier for the recipient to respond quickly.
2. Offer value. Make sure your follow-up email adds value for the recipient. Perhaps you’ve discovered a new article or resource on the topic at hand that you can share. By providing something valuable, you’re increasing the chances of a response.
3. Set a clear expectation. Be clear about what you want the recipient to do. Do you need them to provide information? Schedule a call? By setting a clear expectation, you’re more likely to receive the response you’re hoping for.
4. Keep it short and sweet. Follow-up emails should be brief and to the point. Avoid rambling off-topic or including unnecessary details. This makes it easier for the recipient to quickly digest and respond to your message.
5. Be polite and professional. Finally, be sure to maintain a professional tone. Being overly pushy or demanding can turn off the recipient and decrease the likelihood of a response. A polite and friendly tone will likely be more effective.
By following these tips, you can craft follow-up emails that stand out and increase the chance of a response. Remember that the key to successful follow-ups is to provide value and set clear expectations without being pushy.
Following Up Email Sample FAQs
What is a following up email?
A following up email is a type of email that you send after a previous email to check in on the status of a request or project. It’s a way to politely remind the recipient that you are still waiting for a response.
When should I send a following up email?
You should send a following up email when you haven’t received a response to your previous email within a reasonable amount of time. Depending on the context, this could be anywhere from a few days to a week or more.
What should I include in a following up email?
In a following up email, you should clearly state what you are following up on, reference any previous emails or communication, and politely request an update or response.
How do I write a polite following up email?
To write a polite following up email, use a friendly, professional tone, start with a pleasant greeting, be clear and concise in your message, and thank the recipient for their time and attention.
What should I do if I don’t receive a response to my following up email?
If you don’t receive a response to your following up email after a reasonable amount of time, it’s appropriate to send another follow-up email or to try to contact the person by phone or in person.
How many times should I follow up?
The number of times you should follow up depends on the context and urgency of the request. In general, it’s appropriate to send one or two follow-up emails spaced a few days apart before moving on to other forms of communication.
What if I don’t want to come across as pushy or annoying?
To avoid coming across as pushy or annoying, keep your tone friendly and professional, be understanding of the other person’s workload or circumstances, and avoid using demanding language.
What should I do if I receive a negative or unhelpful response?
If you receive a negative or unhelpful response, remain polite and professional in your response, ask for clarification if necessary, and consider if there are other options or alternative solutions.
Is it appropriate to follow up on a job application?
Yes, it’s appropriate to follow up on a job application if you haven’t heard back within a reasonable amount of time. However, be sure to follow any instructions or guidelines provided by the employer or job posting.
Thanks for reading through this sample follow-up email! Remember, keeping your tone friendly and professional can make all the difference when following up with potential clients or colleagues. The key is to strike a balance between being courteous and informative without coming off as pushy or overbearing. If you found this article helpful, be sure to bookmark our website for more tips and tricks to help you succeed in your professional life. Until next time!