10 Best Approval Message Samples for Businesses in 2021

Have you ever received an approval message and thought to yourself, “Wow, this person really gets me”? It’s a great feeling, right? Approval messages help us build deep connections with those around us, and they serve as a way to communicate our love, respect, and appreciation for the people in our lives. But, crafting the perfect approval message can be a daunting task. Fear not, my friends! I have scoured the internet for the best approval message samples, and I’m excited to share them with you. Whether you need to send a message to your spouse, your boss, or your best friend, you can find examples that are tailored just for you. Plus, you can edit them as needed to make them feel more personal and heartfelt. So, let’s take a dive into the world of approval messages and spread the love!

The Best Structure for Approval Message Sample

Have you ever received an approval message that left you feeling confused or unsure of what the next steps are? As a business owner or professional, it is essential to send clear and concise approval messages to ensure everyone is on the same page and the project moves forward smoothly. Here are some tips on the best structure for an approval message sample:

1. Start with a clear subject line

The subject line should be straightforward and indicate the message’s purpose, such as “Project approval,” “Request for approval,” or “Approved: [Project Name].” A clear subject line helps the recipient sort through their emails and assigns the message to the correct category based on its importance and urgency.

2. Address the recipient appropriately

It is crucial to address the recipient by their name and title, such as “Dear [Recipient’s Name], ” rather than using impersonal language like “To Whom It May Concern.” Addressing the recipient correctly shows professionalism and respect.

3. Explain the decision

State clearly whether the request has been approved or denied and provide a brief explanation of the reasoning behind the decision. Give detailed feedback, so the recipient knows what they need to do if the request is not approved.

4. Provide additional information

Include any additional information related to the decision, such as timelines, next steps, or any parameters surrounding the request. This information ensures that the recipient can move forward with the project or task with a full understanding of their role and the project’s expectations.

5. Close with a call to action

Reiterate the recipient’s next steps clearly and include a call to action to ensure that everything moves forward on schedule. Providing specific instructions and timelines will help to avoid confusion and cement the understanding of the project’s next steps.

Overall, all elements of an approval message should be clear, concise, and straightforward. Using the five tips above in structuring an approval message sample can ensure that the recipients understand their part in the project and that the project moves forward with ease.

7 Approvals Messages for Different Situations

Approval of Request

Dear [Name],

We are pleased to inform you that your request has been approved. Your request has been processed and will be forwarded to the appropriate department for further action.

Thank you for submitting your request. We appreciate it, and we look forward to working with you.


[Your Name]

Approval of Leave Application

Dear [Name],

We are pleased to inform you that your leave application has been approved. We understand the importance of taking time off to care for oneself and family, and we take every request seriously.

Your leave starts on [Date] and ends on [Date]. Please ensure all pending work is completed before your departure.

Have a wonderful trip and return rejuvenated.

Warm Regards,

[Your Name]

Approval for Promotion

Dear [Name],

We are delighted to inform you that you have been promoted to [Position]. The company recognizes your hard work, dedication, and contributions to the department.

Your promotion comes with an increased salary, benefits, added responsibilities, and an opportunity for growth. We believe you will excel in your new role and look forward to your continued success.

Congratulations on your promotion.


[Your Name]

Approval for Expense Reimbursement

Dear [Name],

This message serves to inform you that your request for expense reimbursement has been approved.

Please forward all supporting documents such as receipts, invoices, and any other necessary documents for further processing. If any clarification is necessary, our financial team will contact you.

We encourage you to continue being diligent in managing expenses and adhering to our company policy.

Yours Sincerely,

[Your Name]

Approval for Job Application

Dear [Name],

On behalf of the company, I am pleased to inform you that your job application has been approved. After careful review of your application, we are convinced that you will be a valuable asset to the company.

We will contact you soon to discuss the specifics of the job, salary, benefits, and other employment details.

Thank you for your interest in joining our company.

Best Regards,

[Your Name]

Approval for Project Completion

Dear [Name],

We are thrilled to inform you that your [Project Name] has been approved and completed to the satisfaction of the client and stakeholders.

Your research, planning, execution, and team management ensured that the client’s objectives were met, and the project was delivered within the budget and timelines. We commend you and your team for the excellent work and professionalism demonstrated throughout the project.

Thank you for representing the company and your department so well.

Warmest Regards,

[Your Name]

Approval for Product Launch

Dear [Name],

We are excited to inform you that your product launch proposal has been approved. Our team reviewed the proposal, the market research, the product design, and the forecasted financials, and we are convinced that this product has excellent potential.

Congratulations on this achievement. Your proposal demonstrated your expertise, innovation, and creativity in product development and market analysis.

We look forward to the successful launch and continued growth of this product.

Best Regards,

[Your Name]

Mastering the Art of Approval Messages: Tips and Tricks

Approval messages are essential communication tools, both for businesses and individuals. They are often sent to confirm an action or request, conveying that the receiver has the green light to proceed or that their request has been granted. To ensure that your approval messages are top-notch and convey clear and helpful messaging, here are a few tips:

  • Be clear and concise: Your message should be straightforward and easy to understand. Avoid using complicated language or industry jargon that may confuse the receiver. Clearly state the action or request that has been approved and what the receiver needs to do next.
  • Use a friendly tone: Approval messages should have a positive tone, reflecting your excitement or willingness to help. Use friendly and affirmative language to convey your message. Remember that the receiver will be happy to receive your approval message, so keep it upbeat and welcoming.
  • Personalize your message: Adding a touch of personalization can make your approval message stand out. Address the receiver by name and add a brief message that reflects the personal nature of your relationship. It can be a thank you note, a compliment, or anything else that feels relevant and appropriate.
  • Incorporate branding: If you are sending an approval message on behalf of your business, consider incorporating your branding. Use your brand colors and logo to create a consistent message that reinforces your brand identity.
  • Provide additional information: If your approval message requires the receiver to take further action or perform additional tasks, include all the necessary information to ensure that the process is smooth and seamless. Be clear on timelines and deadlines, and indicate who to contact if there are any issues or questions.

By using these tips, you can create approval messages that are informative, positive, and personal. Whether you’re confirming a job offer, approving a project, or granting a personal request, a well-crafted approval message can help build positive relationships and reinforce your brand identity.

Approval Message Sample

What is an approval message sample?

An approval message sample is a pre-written message that informs someone that their request has been approved.

Why should I use an approval message sample?

You should use an approval message sample to save time and ensure that your message is clear and professional.

What should be included in an approval message sample?

An approval message sample should include the name of the recipient, the request that was approved, and any relevant details such as the date of approval or the next steps to be taken.

Can I customize an approval message sample?

Yes, you can customize an approval message sample to suit your needs. You can personalize the message by including specific details or adding a personal touch.

What tone should I use in an approval message sample?

You should use a professional yet friendly tone in an approval message sample. The message should convey that the recipient’s request has been taken seriously and approved based on merit.

Should I send an approval message sample to everyone?

No, you should only send an approval message sample to the person who requested approval. However, if other stakeholders need to be informed of the approval, you can include them in the message.

Should I follow up with the recipient after sending the approval message?

It depends on the nature of the approved request. If there are next steps that the recipient needs to take, it’s a good idea to follow up to ensure that the request is carried out successfully.

Can I use an approval message sample for non-work-related requests?

Yes, you can use an approval message sample for non-work-related requests. However, you may need to customize the message to suit the situation.

How should I send an approval message sample?

You can send an approval message sample by email, instant message, or in person. Choose a communication method that is appropriate for the request and the recipient.

Thanks for Checking Out Our Approval Message Samples!

We hope our examples have given you some ideas for crafting your own effective and personalized approval messages. Remember, the key is to keep it simple, positive, and direct. Don’t forget to add a personal touch that shows your appreciation and recognition for the person’s efforts. Thanks for reading, and be sure to check back soon for more helpful tips and resources!