Are you tired of submitting your resume through online portals and applicant tracking systems, only to hear crickets in response? It’s time to take matters into your own hands with a well-crafted send resume email. But crafting the perfect email can be daunting. What should you include? How do you make it stand out? Don’t worry, dear reader, for I have good news. You can find countless send resume email samples online, and adapt them to cater to your specific needs. So fear not, and let’s dive into the world of send resume email samples.
The Optimal Structure for a Job Application Email
When you’re applying for a job or internship via email, it’s important to know the best way to structure your message in order to maximize your chances of getting noticed. In this article, we’ll take a deep dive into the optimal structure for sending a resume email and provide you with a sample email template to help you get started.
The first thing you should consider when crafting your email is the subject line. This is your first opportunity to make a great impression, so make it count. Your subject line should be short, sweet, and relevant. Be sure to mention the position you’re applying for and your name. For example, “Jane Doe – Marketing Coordinator Application.”
Once you’ve got your subject line settled, it’s time to move on to the body of your email. Start with a brief introduction, where you introduce yourself and your interest in the position. Keep this part short and to-the-point, as you don’t want to bore your prospective employer with an overly long email.
Next, move on to the meat of your message: your qualifications. Use this space to expand on your experience, skills, and education, and make sure to highlight how they make you the best fit for the role. Be sure to mention any noteworthy achievements or awards, but be careful not to brag excessively.
After you’ve listed your qualifications, it’s time to wrap things up. Express your enthusiasm for the company and the position, and thank your prospective employer for their time. Don’t forget to include your resume and any other supplemental materials, such as your portfolio or writing samples.
Finally, don’t forget to proofread your email for spelling and grammar errors before hitting send. A typo or two might seem insignificant, but it can create a negative impression and make you seem careless or sloppy.
By following this structure and using our sample email template below, you’ll be well on your way to crafting a standout email that will help you land your dream job.
7 Sample Send Resume Email for Different Reasons
Applying for an open position
Dear Hiring Manager,
I am excited to submit my resume for the open position at XYZ Company. With over 5 years of experience in sales and a proven track record of exceeding sales goals, I am confident that I would be a great fit for this role.
In my current role at ABC Company, I have consistently exceeded my sales target by an average of 20%, and I have also been recognized as the top performer in the company for the past two years. I am highly motivated, driven, and passionate about sales, and I am eager to bring my skills and experience to XYZ Company.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Best regards,
John Doe
Requesting an informational interview
Dear [First Name],
I hope this email finds you well. I came across your profile on LinkedIn and was impressed by your extensive experience in marketing. As someone who is also passionate about this field, I would love to learn more about your career journey and gain some insights into the industry.
I would like to request an informational interview with you, where I can ask you some questions and seek your advice. I understand you are likely busy, so I am more than happy to accommodate your schedule and meet at a time that’s convenient for you.
Thank you for your time and consideration. I am eagerly looking forward to hearing from you.
Best regards,
Jane Smith
Requesting a referral from a former colleague
Dear [First Name],
I hope this email finds you well. It’s been a while since we last spoke, and I hope everything is going great for you. I am reaching out to you because I am currently in the job market, and I believe that you could provide me with a great referral based on our previous work together at ABC Company.
I am specifically looking for a job in marketing, and I believe that my skills and experience are a great match for the type of work that’s being done at XYZ Company. If you would be willing to write me a referral, I would be extremely grateful.
Thank you for taking the time to consider my request. I look forward to hearing from you soon.
Best regards,
John Doe
Following up after a job interview
Dear [First Name],
Thank you for taking the time to interview me for the open position at XYZ Company. I had a great time discussing the job responsibilities and learning more about the company culture.
I wanted to follow up with you to reiterate my interest in the role. Based on our conversation, I believe that my skills and experience are a strong match for the position, and I am confident that I can make meaningful contributions to the team.
Thank you again for considering me for the position. I look forward to hearing from you soon.
Best regards,
Jane Smith
Requesting feedback after a job rejection
Dear [First Name],
Thank you for taking the time to interview me for the open position at XYZ Company. Although I was disappointed to learn that I was not selected for the role, I am still very interested in working for your company in the future.
I would greatly appreciate any feedback you can provide regarding the reasons for my rejection. I am always looking for ways to improve my skills and experience, and any constructive criticism you can offer would be extremely helpful.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
John Doe
Requesting a recommendation letter
Dear [First Name],
I hope this email finds you well. As you know, I am currently applying for graduate school, and I am seeking a recommendation letter from someone who has worked closely with me and can speak to my academic and professional qualifications.
Given your expertise in the field of marketing and our previous work together at ABC Company, I believe that you would be an excellent candidate to write me a letter of recommendation. I would be happy to provide you with any additional information or materials that would be helpful in crafting the letter.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
Jane Smith
Introducing yourself to a new contact
Dear [First Name],
I hope this email finds you well. My name is [Your Name], and I am reaching out to you because I came across your profile on LinkedIn and was impressed by your extensive experience in marketing.
I am currently working as a marketing manager at ABC Company, and I am always looking to expand my network and connect with industry experts. I would love to chat with you about your work and gain some insights into the field.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
John Doe
Sending Your Resume via Email – Tips to Follow
When applying for jobs online, sending an email with your resume is becoming the norm. An email with your resume can either make or break your chances of getting the job. With that said, here are some tips to follow when sending your resume via email:
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Make your subject line clear and concise – This is the first thing the recruiter or employer will see. Use a clear and concise subject line that includes your name and the job title you are applying for.
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Address the recipient properly – If you know the name of the recruiter or employer, address them by their name. If not, use a professional greeting such as “Dear Hiring Manager”.
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Keep your email content short and sweet – A long and wordy email can turn off the recipient. Write a concise and to-the-point email introducing yourself and your interest in the job.
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Include a professional email signature – Your email signature should include your full name, phone number, and a professional sounding email address.
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Attach your resume in the right format – Most employers and recruiters prefer receiving resumes in PDF format. Make sure your resume is properly formatted and clearly laid out.
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Don’t forget to follow up – After you send your resume, always follow up with a polite email thanking the recruiter or employer for their time and consideration.
By following these tips, you can make sure your email with your resume stands out from the rest and increases your chances of getting the job. Always remember to proofread your email and attach the correct documents before hitting send.
FAQs Related to Sending Resume Email Samples
What should be the subject line of a send resume email?
The subject line of a send resume email should be clear and concise, and should include your name and the job position you are applying for.
How should I address the recipient in a send resume email?
You should address the recipient by name and use a formal salutation like “Dear” or “Hello.”
What should I include in the body of a send resume email?
The body of a send resume email should include a brief introduction about yourself, why you are interested in the position, and how you can contribute to the company. You should also attach your resume and mention any other attachments you’re including in the email.
Should I paste my resume into the email or attach it as a separate document?
You should attach your resume as a separate document instead of pasting it into the email body. This ensures that the formatting is preserved and the recipient can easily print or save the document.
What file format should I use for my resume attachment?
The most common file format for a resume attachment is PDF, as it preserves formatting across different systems. However, check the job post or the company website to see if they have any specific instructions regarding file format.
Should I include a cover letter in the email body or attach it separately?
You can include a brief cover letter in the email body or attach it as a separate document. However, make sure that the cover letter is tailored to the specific job you’re applying for and that it’s clear and concise.
How should I sign off on a send resume email?
You should sign off on a send resume email using a professional and courteous tone, and include your name and contact information. A simple “Best regards” or “Sincerely” followed by your full name is appropriate.
Should I follow up on the send resume email?
If you haven’t heard back from the company within a week or two, it’s a good idea to follow up on your send resume email. You can send a polite email inquiring whether they have received your application and if they require any further information from you.
How many times should I send my resume to the same company?
You should send your resume to the same company only once unless they explicitly request you to resend it. Sending it multiple times can be seen as spammy and unprofessional.
Thanks for Stopping By!
I hope you found this send resume email sample useful for your job search. Remember to always personalize your message, use a professional tone, and highlight your relevant qualifications. If you have any questions or suggestions for future articles, feel free to leave a comment below. Don’t forget to check back for more helpful job search tips in the future!