Sample Email for Relocation Allowance Request: Tips and Examples

Are you planning a big move for work? First of all, congratulations on this exciting opportunity! As you’re surely aware, relocation can come with its fair share of expenses. Luckily, your employer may offer a relocation allowance to help ease the financial strain. The tricky part can be actually asking for it. That’s where I come in. In this article, I’ll be sharing a sample email for a relocation allowance request, along with tips for how to craft your own. Don’t worry if you’re not the world’s most skilled writer – I’ll lay it all out for you in a clear and concise format. With a little bit of editing, you’ll be well on your way to securing that relocation allowance and making your move a little bit easier. So, without further ado, let’s dive in!

The Perfect Structure for Your Relocation Allowance Request Email

Relocating can be stressful and expensive, especially when you have to pay for everything out of pocket. That’s where a relocation allowance comes into play. If you are relocating for work, it’s a completely reasonable request to ask your employer for some assistance with the financial burden of relocating. But, how do you go about requesting a relocation allowance? Well, it all starts with the structure of your email.

The perfect structure for your relocation allowance request email should include the following:


Start your email with a polite introduction, including your name and your reason for writing. Be sure to state the purpose of your email clearly and concisely.


The body of your email should go into detail about your situation, including the location you are moving to, your estimated moving expenses, and any other pertinent information. Be specific and provide as much detail as possible. This will give your employer a clear understanding of your situation and help them make an informed decision.


Once you’ve explained your situation and provided all the necessary details, it’s time to make your request. Be direct but polite and ask for the specific amount of money you need to cover your relocation expenses. Don’t forget to thank your employer for considering your request.


In your conclusion, reiterate your gratitude for your employer’s consideration of your request and provide your contact information in case they have any questions or concerns. End your email with a professional closing, such as “Sincerely” or “Best regards.”

The key to a successful relocation allowance request email is to be clear, concise, and professional. By following this structure, you’ll increase your chances of getting the financial assistance you need to make your relocation as smooth as possible.

7 Samples of Email Requesting Relocation Allowance

Relocation for Work Assignment

Dear HR Manager,

I am writing to request for a relocation allowance as I have been recently assigned to work in our company’s branch in a different state. For this reason, I will need to pack my belongings and move to a new city, which would require me to incur a significant amount of expenses.

I am hopeful that the company would be willing to offer a relocation allowance to ease the financial burden of this relocation. I promise to provide all necessary documentation to ensure that all expenses are accounted for and that the amount requested reflects the true value of the relocation.

Thank you for considering my request. I look forward to hearing from you.

John Doe

Relocation for Family Move

Dear HR Manager,

I am writing to request for a relocation allowance due to my family’s recent move. My spouse has landed a new job in another state, and we are planning to move our residence accordingly. The costs of relocating a family, which includes packing, moving, and transportation expenses, can be an expensive affair, and it is causing a financial burden on our family.

I am hoping that the company would be willing to offer me a relocation allowance to help with the cost of moving to the new location and settling there. I assure you that the relocation allowance will be used for this purpose and not for any other purpose. Thank you for considering my request, and I look forward to hearing from you soon.

Jane Smith

Relocation for Personal Reasons

Dear HR Manager,

I am writing to request for a relocation allowance for my upcoming relocation to a new city for personal reasons. Due to my personal circumstances, I have decided to move to a new city and start a new chapter in my life. However, relocating can cause a substantial financial burden, and I would greatly appreciate the financial assistance in this challenging time.

I would be happy to provide you with all necessary documentation for my relocation expenses to ensure that the right amount is reimbursed to me. I greatly appreciate you considering my request and look forward to hearing back from you.

Yours sincerely,
Tom Brown

Relocation for Education

Dear HR Manager,

I am writing to request a relocation allowance due to my recent admission to a college/university in another city. As this institution offers me the opportunity to advance my education, I have decided to pursue it. However, relocating can be expensive, and I would greatly appreciate financial assistance for the same.

It would be an honor if the company can finance my relocation so that I can concentrate on my academic pursuits without worrying about expenses. It will be my responsibility to keep the company updated with all necessary documentation and compliance to ensure the process proceeds smoothly.

Thank you in advance for considering my request. I look forward to hearing from you.

Yours sincerely,
Alice Luke

Relocation for Medical Treatment

Dear HR Manager,

I am writing to request relocation assistance due to my recent medical diagnosis that requires me to relocate to a new city for specialized treatment. The medical treatment will be quite expensive, and the cost of relocating adds to my current financial burden. It would be a great help if the company could offer me a relocation allowance.

I would be happy to provide you with all the necessary proof of expenses to ensure that the reimbursement is fair and just. I truly appreciate your kindness in considering my request, and I look forward to hearing from you soon.

Thank you.

Warm regards,
Marry James

Relocation for Cultural Exposure

Dear HR Manager,

I am writing to request a relocation allowance due to my interest in exploring another city’s cultural experiences. My recent visits to the city have enlightened me, and I have made up my mind to relocate there. Since relocating is expensive, I am hoping for financial assistance as I transition into my exploration.

The relocation privilege would give me the opportunity to connect with a different culture and grow in my personal capacity, thus solidifying my commitment to the company. The allowance would help ease my financial burden and make my dream come true.

Thank you in advance for considering my request. I look forward to hearing from you soon.

Susan Kesh

Relocation for Better Living Conditions

Dear HR Manager,

I am writing to request a relocation allowance to cover my moving costs to a new city to seek better living conditions for myself and my family. Our current residence has been compromised due to environmental reasons, and we are forced to move. Unfortunately, the move would incur a substantial amount of expenses, which is a significant financial burden for me.

I am hoping to receive a relocation allowance to ease the financial burden of relocation so that I can focus on settling and starting my new life. Thank you in advance for considering my request, and I look forward to hearing from you soon.

Best regards,
Ralph Smith

Tips for Writing a Compelling Email for Relocation Allowance Request

Are you planning to relocate for work or business purposes and need some financial assistance to support your move? Perhaps you have a new job offer or a business opportunity that requires you to move to a new location or open a new branch in a different city. In any case, requesting a relocation allowance can be daunting, but with the right approach, you can increase your chances of securing the support you need. Here are some tips for writing a compelling email for relocation allowance request:

  • Be clear and specific: In your email request, clearly state your reason for moving, the destination and the exact amount of financial assistance you require. Highlight the benefits of your relocation to your employer or business and emphasize how the allowance will help you achieve your goals.
  • Focus on the return on investment: To convince your employer or business partners to invest in your relocation, you need to demonstrate how the move will benefit the company in the long run. Show how your skills and expertise will contribute to the success of the business or your career growth, and how the company will benefit from expanded operations in a new location. Present a clear plan outlining how you will utilize the relocation allowance and the expected return on investment.
  • Be professional and courteous: Your email request should be composed with the utmost professionalism and courtesy. Avoid using slang or informal language. Ensure you address the recipient appropriately, using the correct salutation, such as “Dear Sir/Madam” or the recipient’s full name and title.
  • Provide supporting documents: You can further cement your case for financial assistance by attaching supporting documents such as your relocation budget, cost estimates, and any relevant employment or business contracts to your email request. Doing so will demonstrate your preparedness and seriousness about the relocation process.
  • Follow up: If you don’t receive a response after sending your email request, don’t hesitate to follow up with a polite reminder. Persistence can pay off, and your follow-up email may be just the push needed to secure your relocation allowance funding.

By following these tips, you can write a compelling, professional email for your relocation allowance request that increases your chances of receiving the financial assistance you require. Remember to be clear, specific, and provide supporting documents. Focus on the return on investment and be professional and courteous throughout the process. Finally, follow up politely if you don’t receive a response.

FAQs related to sample email for relocation allowance request

What is a relocation allowance?

A relocation allowance is a sum of money provided by a company to an employee to cover the costs of moving to a new location for work-related purposes.

When should I request a relocation allowance?

You should request a relocation allowance when you have been offered a job in a new location that requires you to move, and when you expect to incur significant expenses in doing so.

What should be included in my relocation allowance request email?

Your email should include a brief introduction, an explanation of the circumstances that require you to move, a detailed breakdown of your anticipated expenses, and a clear request for a specific amount of money to cover those expenses.

How much should I ask for in my relocation allowance request?

The amount you should ask for in your relocation allowance request should be based on a realistic assessment of the expenses you are likely to incur in the process of moving, such as transportation, temporary housing, and related costs. You may want to consult with a relocation specialist or financial advisor to help you determine a reasonable amount.

How can I ensure that my relocation allowance request is approved?

There are several steps you can take to increase the likelihood that your relocation allowance request will be approved. These include providing detailed information about your expenses, making a clear and reasonable request, and demonstrating your value to the company and your commitment to the job.

What if my employer denies my relocation allowance request?

If your employer denies your relocation allowance request, you may want to negotiate with them to see if there is any room for compromise, or consider other options such as finding alternative sources of funding or reassessing your relocation plans.

How long should I wait for a response to my relocation allowance request?

The length of time it takes for your employer to respond to your relocation allowance request may vary depending on the circumstances. In general, you should expect to hear back within a reasonable period of time, such as a few weeks to a month.

Can I request a relocation allowance more than once?

If you have already received a relocation allowance from your employer in the past, you may still be able to request another one if you are required to move again for work-related purposes. However, you may need to provide additional documentation or justification to support your request.

What if I have additional questions about the relocation allowance request process?

If you have additional questions or concerns about the relocation allowance request process, you should consult with your employer’s HR department or other relevant personnel for further guidance and assistance.

Thanks for reading!

I hope you find this sample email for relocation allowance request helpful in your own situation. Remember to personalize your request and provide specific reasons why you deserve the allowance. Asking for relocation assistance can be intimidating, but it’s important to advocate for yourself and your needs. Good luck with your relocation and don’t forget to visit again for more tips and advice!