Have you ever been referred to someone who could help your career or business? If so, you know how important it is to make a great first impression. One of the best ways to do so is by sending a well-crafted email. But, what do you write? How do you capture the reader’s attention without coming across as salesy or desperate? In this article, we’ll discuss how to write an email when you have been referred and provide examples that you can edit as needed. Whether you’re seeking a job, mentorship, or a new business opportunity, these tips will help you make the most of your referral. So, let’s dive in!
The Best Structure for Writing an Email When You Have Been Referred
When writing an email after being referred, it is important to understand that this is your opportunity to make a great first impression. With the right structure and approach, you can ensure that your message stands out from the crowd and gets the attention it deserves.
Start your email with a clear and concise subject line that highlights the referral. This will help the recipient understand the context of your message and prioritize your email accordingly. For example, “John Smith referred me to you” or “Introduction from Samantha Brown.”
In the opening paragraph of your email, thank the person who referred you and provide a brief explanation of why you are reaching out. This could include your interest in a job opening, a request for information about the company or industry, or a desire to connect with the recipient for networking purposes. Make sure to keep your message concise and focused.
In the next paragraph, provide some background information about yourself and your qualifications. Highlight your relevant experience, skills, and achievements that make you a strong candidate for the position or opportunity you’re interested in. Try to keep this section brief and easy to skim, while still conveying your value proposition.
In the following paragraph, make a clear ask or call to action. This could be a request for an informational interview, a meeting to discuss a job opening, or simply a connection on LinkedIn. Make sure to be specific about what you’re looking for and why you think the recipient would be a good fit.
Finally, close your email with an appropriate sign-off and thank the recipient for taking the time to read your message. Include a professional signature with your contact information, such as your email address and phone number, so that the recipient can easily get in touch with you if they’re interested in learning more.
In conclusion, when writing an email after being referred, it is important to keep your message clear, concise, and focused. Start with a strong subject line, thank the person who referred you, highlight your relevant experience and qualifications, make a clear ask or call to action, and close with a professional sign-off and signature. Follow this structure and you’ll be on your way to making valuable connections and advancing your career.
Email Samples for Referrals
Referral for a Job Position
Dear [Recipient],
I hope this email finds you well. I have recently been referred to you by [Referrer’s name] as someone who would be a good fit for the [Job Title] position at [Company Name].
I am excited about the opportunity to join your team and contribute my skills and knowledge to your organization. As you will see from my attached resume, I have [years of experience] in [relevant experience]. I am confident that I would be an asset to your team and help achieve the company’s goals.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Referral for a Networking Opportunity
Hello [Recipient],
It was wonderful meeting you last week at the [Event Name], and I am grateful for the opportunity to connect with you. I am writing this email as [Referrer’s name] referred me to you for a possible networking opportunity.
As you will see from my attached resume, I have [years of experience] in [related industry], and I would be interested in learning more about your experiences in this field. I believe that we could have a mutually beneficial relationship and could provide each other with valuable insights and opportunities.
Thank you for your time, and I am looking forward to hearing from you soon.
Best regards,
[Your Name]
Referral for a Business Proposal
Dear [Recipient],
I hope this email finds you well. I am reaching out to you as [Referrer’s name] referred me as a potential collaborator for your upcoming project. I am excited about the opportunity to work with you on your proposed project and contribute my skills, knowledge, and creativity to your team.
As you will see from my attached portfolio, I have successfully executed multiple projects in the past related to [relevant industry]. I believe that my experience and expertise would be valuable for your project and could help achieve your desired goals.
Please let me know your thoughts, and I am looking forward to discussing this further with you.
Best regards,
[Your Name]
Referral for a Volunteer Opportunity
Dear [Recipient],
Hope you’re doing well. I am writing this email as [Referrer’s name] referred me to you as a potential volunteer for [Project Name]. I am very excited about the opportunity to be a part of this initiative and contribute my skills and knowledge towards this meaningful cause.
As you will see from my attached resume, I have [years of experience] in [related experience]. I am confident that I would be able to add value to the project and be a reliable team player. I am passionate about [related cause], and I believe that this project aligns with my values and aspirations.
Thank you for your time, and I am looking forward to working with you.
Best regards,
[Your Name]
Referral for an Internship
Dear [Recipient],
I hope this email finds you well. I am writing this email as [Referrer’s name] referred me to you as a potential intern at [Company Name]. I am very excited about this opportunity to intern with your organization and gain valuable experience in the industry.
As you will see from my attached resume, I am currently pursuing a degree in [relevant field]. I am passionate about [related industry] and believe that this internship would provide me with a great learning opportunity. I am determined to work hard and do my best to contribute to your organization’s goals.
Thank you for your consideration, and I am looking forward to hearing back from you soon.
Best regards,
[Your Name]
Referral for Mentorship
Dear [Recipient],
I hope this email finds you well. I am reaching out to you as [Referrer’s name] referred me to you as a potential mentor in [related field]. I am excited about the opportunity to learn from you and receive guidance on my professional journey.
As you will see from my attached resume, I have [years of experience] in [related industry]. I am passionate about [related cause] and believe that your expertise in this field would be valuable for me to achieve my goals. I am committed to learning and growing and making the most out of our mentorship relationship.
Thank you for your time, and I am looking forward to hearing back from you soon.
Best regards,
[Your Name]
Referral for a Scholarship
Dear [Recipient],
I hope this email finds you well. I am writing this email as [Referrer’s name] referred me to you as a potential candidate for the [Scholarship Name]. I am very interested in this opportunity to further my education and pursue my dreams.
As you will see from my attached resume and essay, I have been actively involved in [related activities], and I am passionate about [related cause]. I believe that this scholarship would help me achieve my goals and make a positive impact on my community.
Thank you for your consideration, and I am looking forward to hearing back from you soon.
Best regards,
[Your Name]
Tips for Writing an Email When Referral is Involved
Asking for a referral is one of the most effective ways to get a foot in the door when it comes to job opportunities. However, once you have the referral, it is important to craft an email that makes a good impression. Here are some tips on how to write an email when you have been referred:
1. Start with a strong subject line:
The subject line of your email is the first thing that the recipient will see. Make sure it is clear, concise, and catchy so that it stands out in their crowded inbox. Avoid generic subject lines like “Request for an Interview” or “Job Inquiry.” Instead, try something specific like “Application for the Marketing Manager Position.”
2. Address the person who referred you:
If someone referred you to the company, acknowledge them in your email by name. This could be in the subject line or in the opening paragraph of your email. Thank them for the referral and mention how excited you are about the opportunity.
3. Research the company:
It is important to do your research on the company before sending an email. This includes understanding their culture, values, and mission. This information can help you tailor your email and show that you are genuinely interested in the company and what they have to offer.
4. Highlight your relevant skills and experience:
In your email, make sure to highlight the skills and experience that are most relevant for the job you are applying for. Use specific examples that demonstrate your capability and impact. This will help you stand out from other applicants.
5. Keep your email short and to the point:
Long, wordy emails are often ignored or deleted. Keep your email short and to the point. The goal is to get the recipient interested in you and your qualifications, not to overwhelm them with information.
6. End with a call to action:
Always end your email with a call to action. This could be a request for a phone interview or an invitation to a coffee meeting. The goal is to encourage the recipient to take the next step in the process.
In summary, crafting an email when referral is involved can be intimidating. However, with these tips, you can increase your chances of making a good impression and landing the job. Remember to keep it short, specific, and tailored to the company and the position.
FAQs related to how do you write an email when you have been referred
What should be the subject line of my email in case of a referral?
Your subject line should be crisp and concise and should mention the name of the person who has referred you. For example, “Referral from Jane Doe”
What should I include in the body of my email?
Your email body should include a short introduction about yourself, a mention of the person who referred you, and a brief explanation of why you are reaching out. Also, specify how you think the person you’re writing to can help you.
How long should my email be?
Your email should be brief and to the point. A few sentences or a short paragraph is sufficient to convey your message.
Is it necessary to mention the person who referred me in the email?
Yes, it is essential to mention the person who referred you. It makes the email more credible and gives the recipient context to understand why you are reaching out to them.
Should I attach my resume in the email?
You can attach your resume if you think it is necessary, but keep in mind that your email should be brief and to the point. A short introduction and a mention of why you are reaching out should be sufficient.
Should I follow up after sending the email?
Yes, it is appropriate to follow up after sending the email. Wait for a few days before sending a follow-up email or making a phone call.
How do I end my email?
You can end your email by thanking the recipient for their time and consideration and providing your contact details for further communication.
Should I use a formal or casual tone in my email?
The tone of your email should be professional and courteous. Avoid using slang or informal language.
What should I do if I don’t receive a response to my email?
If you don’t receive a response to your email, you can send a follow-up email or make a phone call. It is also okay to move on if you don’t receive a response.
Sending the Referral Email: Easy-peasy!
It’s not rocket science to compose an email after being referred. But it’s important to make the message personalized, appreciative, and action-oriented. Remember to mention the name of your referrer, emphasize your interest in the company or job role, and highlight relevant qualifications that make you the perfect fit. Don’t forget to end with a gracious declaration of appreciation and an expression of excitement for the opportunity. Thanks for reading, and come back again soon for more tips!