Are you struggling to write your first email to your dissertation supervisor? Don’t worry, you’re not alone. Crafting an email that’s concise, professional, and engaging can be a daunting task, especially when you’re trying to make a great first impression.
To make things easier, we’ve put together a sample email that you can use as a starting point. This example includes all the essential elements your email should have, such as your introduction, a brief overview of your project, and a clear request for feedback or guidance.
But don’t just copy and paste this sample – use it as a guide! Add your own personal touch and adjust the tone and language to fit your own unique voice. That way, you’ll be more likely to connect with your supervisor and set a positive tone for your working relationship.
So if you’re ready to take the first step towards successfully communicating with your supervisor, read on for our sample email and get started on your own message.
The Best Structure for First Email to Dissertation Supervisor Sample
Asking someone to be your dissertation supervisor can be nerve-wracking. You want to make a good impression and show that you are serious about your work. The first email you write to your potential supervisor is important as it sets the tone for your future relationship. In this article, we will go over the best structure for your first email to your dissertation supervisor, using the writing style of Tim Ferris.
1. Introduction: Start your email with a brief introduction of yourself. This should include your name, your background (e.g. current degree program), and your research interests. Keep it short and to the point. Your potential supervisor is likely busy and doesn’t have time to read a lengthy introduction.
2. Show Your Research: Next, it’s time to show your potential supervisor that you have done your research. Explain why you are interested in their work and how it relates to your research interests. This should be a compelling and well-researched argument.
3. Outline Your Ideas: Now that you have shown that you have done your research and understand your potential supervisor’s work, it’s time to outline your own ideas for your dissertation. Be clear and concise, and avoid using technical jargon. Your supervisor is likely an expert in their field, but they may not be familiar with your specific area of research.
4. Be Polite and Professional: Your email should be polite and professional throughout. Avoid using slang or casual language. Address your potential supervisor by their correct title and include a professional closing.
5. Include a Call to Action: End your email with a call to action. This could be a request for a meeting or a request for feedback on your ideas. Be specific and clear, and make it easy for your potential supervisor to respond.
By following these steps and keeping your email short, clear, and professional, you can increase your chances of getting a positive response from your potential dissertation supervisor. Remember, your first email is your chance to make a good impression and show that you are serious about your work.
Dissertation Supervisor Email Templates
Request for Feedback on Dissertation Proposal
Dear [Supervisor’s Name],
I hope you are doing well. I’m writing to request feedback on my dissertation proposal, which I submitted last week. I would appreciate it if you could provide me with your constructive feedback, so that I could improve the quality of my dissertation.
The aim of my dissertation is to investigate the impact of social media on the self-esteem of adolescents. My primary research question is: “What is the effect of social media usage on the self-esteem of adolescents?” The secondary research questions are: “What are the factors that lead to low self-esteem in adolescents?” and “What are the strategies that could be used to improve the self-esteem of adolescents?”
I am looking forward to reading your feedback, and I would be happy to answer any questions you may have about my research.
Thank you for your time and understanding.
Sincerely,
[Your Name]
Request for Extension of Dissertation Deadline
Dear [Supervisor’s Name],
I hope this email finds you well. I’m writing to request an extension of the dissertation deadline, which is currently set for next month. I’ve been experiencing some personal and health issues lately, and I need more time to complete my dissertation.
I’m confident that I could complete the dissertation by the end of next month if you could grant me an extension. I’ve already completed 80% of the dissertation, and I need more time to revise it and add more information. I’m willing to work hard to ensure that the dissertation meets the required standards.
Thank you for your understanding and cooperation. I look forward to hearing from you soon.
Best regards,
[Your Name]
Request for a Meeting
Dear [Supervisor’s Name],
I hope this email finds you well. I’m writing to request a meeting with you in the coming week to discuss my dissertation progress. I believe that meeting in person could be beneficial to discuss the challenges I’ve faced, the progress I’ve made, and the future steps I need to take.
I would suggest that we meet on Friday at 2 p.m. in your office. If this time is not convenient for you, please let me know your availability, and I’m willing to adjust my schedule accordingly.
I’m looking forward to your feedback, suggestions and guidance. Thank you for your time and considering my request.
Best regards,
[Your Name]
Request for a Letter of Recommendation
Dear [Supervisor’s Name],
I hope this email finds you well. I’m writing to request a letter of recommendation, which I need for my scholarship application. The scholarship requires two letters of recommendation from faculty members, and I thought that you would be the best person to approach.
I’m confident that you could provide me with a glowing recommendation based on your knowledge of my academic achievements and my potential. I would appreciate it if you could send the letter to me before the end of next week so that I could submit it on time.
Thank you for your time and support.
Best regards,
[Your Name]
Request for Dissertation Topic Approval
Dear [Supervisor’s Name],
I hope this email finds you well. I’m writing to request approval for my dissertation topic, which is “The Impact of Artificial Intelligence (AI) on Retail Industry”.
I believe that this topic is important in today’s digital age, where AI is becoming increasingly relevant in various industries. I’m planning to conduct a case study of a large retail company in the UK to explore how AI is being implemented in different aspects of retail operations and the impact on employees and customers.
I would appreciate it if you could review and approve my topic so that I could start my research. I’m willing to work hard to ensure that my dissertation meets the required standards.
Thank you for your support and guidance.
Sincerely,
[Your Name]
Request for Help with Literature Review
Dear [Supervisor’s Name],
I hope this email finds you well. I’m writing to request help with my literature review, which I’m currently working on for my dissertation. I’m finding it challenging to identify and evaluate the relevant literature, and I would appreciate it if you could provide me with some guidance.
I’m specifically looking for resources on the influence of leadership styles on employee engagement in the hospitality sector. I would also be happy to receive suggestions on any other relevant literature that you think could be useful to my dissertation.
Thank you for your time and consideration.
Best regards,
[Your Name]
Request for Extension of Dissertation Topic Submission Deadline
Dear [Supervisor’s Name],
I hope this email finds you well. I’m writing to request an extension of the dissertation topic submission deadline, which is currently set for the end of this week. I’m still trying to finalize my proposal, and I need more time to come up with a solid topic.
I’m willing to put in the extra effort to ensure that I come up with a topic that is both relevant and feasible. I’m confident that I could come up with a solid topic if I’m granted an extension until the end of next week.
Thank you for your understanding and cooperation.
Best regards,
[Your Name]
Tips for Writing Your First Email to your Dissertation Supervisor Sample
Writing your first email to your dissertation supervisor sample can be a daunting task. You want to make a good impression and set the tone for your future interactions. Here are some tips to help you write an effective first email:
- Introduce yourself: Start your email by introducing yourself and giving a brief overview of your research interests and your background. This will help your supervisor understand where you’re coming from and what you’re hoping to achieve with your dissertation.
- Be clear about your goals: In your email, make sure you’re clear about what you’re hoping to achieve with your dissertation. Do you have a specific question or hypothesis that you’re hoping to explore? Are there certain methods or approaches you’d like to take? Make sure your supervisor knows what you’re hoping to achieve so they can guide you in the right direction.
- Be respectful: Remember that your dissertation supervisor is likely a busy person with many other commitments. Be respectful of their time and make sure your email is concise and to the point. If you have a lot to discuss, suggest setting up a meeting to discuss your ideas further.
- Proofread: Your first email to your dissertation supervisor is an opportunity to make a good impression. Make sure you proofread your email carefully before hitting send, paying attention to grammar, spelling, and punctuation. You want to show your supervisor that you’re serious about your research and that you’re capable of communicating your ideas effectively.
By following these tips, you can write an effective first email to your dissertation supervisor sample that sets the stage for a productive collaboration. Remember to be clear, respectful, and professional, and you’ll be well on your way to success.
Frequently Asked Questions about First Email to Dissertation Supervisor Sample
What should I include in the subject line of the email?
You should include a concise and clear subject line that highlights the key points of your email. For example, “Request for Meeting Regarding Dissertation Proposal.”
Should I introduce myself in the email?
Yes, it is important to introduce yourself and provide a brief background about your academic qualifications and research interests. This will help your supervisor understand your perspective and how you can work together effectively.
What should I include in the body of the email?
You should briefly outline your research proposal or project, and request a meeting to discuss it further with your supervisor. Make sure to include any relevant information or questions that you may have, and demonstrate a clear understanding of their area of expertise.
How long should the email be?
Your email should be concise and to the point, ideally no more than one page in length. Avoid going into too much detail and focus on making a clear request for a meeting to discuss your proposal or project.
How should I address my supervisor?
You should address your supervisor by their official title, such as “Professor” or “Doctor.” If you are unsure, you can also address them by their last name with the appropriate title.
What if I don’t receive a response to my email?
If you do not receive a response within a reasonable amount of time, you can follow up with a polite reminder email. Be sure to restate the purpose of your previous email and request a response to your meeting request.
What if my supervisor is not available for a meeting?
If your supervisor is not available for a meeting, try to suggest some alternative dates that may work for both of you. You can also ask if they would be available for a virtual meeting or to provide feedback via email.
What if my research proposal or project changes after the initial email?
If your research proposal or project changes after the initial email, be sure to communicate these changes to your supervisor as soon as possible. This will ensure that you are both on the same page and can work together effectively to achieve your research goals.
How can I show my appreciation for my supervisor’s time?
You can show your appreciation by thanking your supervisor for their time and expertise, and demonstrating a commitment to your research project by being punctual, prepared, and responsive to their suggestions and feedback.
Thanks for reading!
I hope this sample email has been helpful to those of you looking to reach out to your dissertation supervisor for the first time. Remember to keep it professional, concise, and respectful. And don’t forget to proofread! Your first impression is important. Good luck with your dissertations, and please visit again for more helpful tips and advice.