It’s one thing to make a decision, but it’s another thing entirely to follow up on that decision. How many times have you left a meeting promising to take action, only to let it fall by the wayside? That’s where a decision follow-up email comes in handy. By sending a follow-up email, you’re not only reminding yourself to take action, but you’re also showing the other party that you’re committed to following through.
But what should a decision follow-up email include, and how should it be structured? The good news is that there are plenty of examples out there to help you get started. Whether you’re following up on a sales meeting, a networking event, or a job interview, you can find samples online and edit them as needed to fit your specific situation.
To help you get started, we’ve compiled a decision follow-up email sample that you can use as a template. It includes all the key elements you’ll need to cover, such as thanking the other party, restating the decision, and outlining the next steps. And the best part is that it’s customizable, so you can make it your own.
So if you’re ready to start following up on your decisions and showing others that you mean business, take a look at our decision follow-up email sample and get started today.
The Perfect Structure for Decision Follow-Up Email Sample
The decision-making process is a complex one that requires careful consideration and evaluation of various factors. When it comes to follow-up emails after a decision has been made, it’s essential to have a clear and structured approach that helps you to communicate effectively and efficiently. Here, we’ve compiled the best structure for decision follow-up email sample that can help you create the perfect message that gets the job done.
Firstly, it’s crucial to begin with a polite and professional greeting that shows appreciation for the recipient’s time and effort invested in the decision-making process. In the opening sentence, remind the recipient of your previous communication and the decision that was made, as this helps to refresh their memory and establish context for the rest of the message. Keep the tone positive and straightforward, and avoid any unnecessary details or fluff that could distract from the message’s primary purpose.
Next, it’s crucial to address any questions or concerns that the recipient may have. Provide any necessary clarifications or additional information that may be required to ensure that the decision made is fully understood. Where applicable, anticipate any potential objections or roadblocks that may arise and provide clear solutions and workarounds to address them appropriately. It’s crucial to demonstrate a willingness to be flexible and open to feedback, especially if there may be room for negotiation or compromise.
Finally, wrap up the message with a clear call to action. Provide specific instructions on what steps should be taken next, and set clear deadlines for any necessary follow-up. Be sure to express your appreciation for their time and effort once again, and reiterate your commitment to the decision made and maintaining a positive working relationship moving forward. This helps to ensure that both parties are on the same page and that the message’s intended purpose is thoroughly understood.
In conclusion, the best structure for decision follow-up email sample requires a clear and structured approach that keeps the message focused, concise, and professional. By following the steps above, you can create a message that communicates effectively and efficiently and gets the job done. Remember, the key is to show appreciation, address any questions or concerns, and provide clear instructions for next steps. With this in mind, your follow-up email is sure to be a success. Good luck!
7 Decision Follow-Up Email Samples
Follow-up on Meeting for New Project Decision
Dear [Client/Team Member Name],
I hope this email finds you well. I wanted to follow up on the meeting we had last week regarding the new project decision. As we discussed, the team is excited about this opportunity and we believe that it aligns well with your goals and objectives. We have completed the necessary research and are confident in our recommendations for this project.
Based on our analysis, we recommend that we move forward with this project by executing the proposed plan, which includes the necessary steps and timeline. We also advise that we allocate resources appropriately to ensure that the project is completed within the given timeframe and budget. We are available to discuss further any questions you may have.
Thank you for considering our recommendations. We look forward to working with you on this project.
Best regards,
[Your Name]
Follow-up on Job Decision
Dear [Candidate Name],
Thank you for your interest in the position and for your time during the interview process. It was a pleasure meeting and discussing your qualifications. After careful consideration, we regret to inform you that we have decided not to proceed with your application for the position.
We would like to express our appreciation for your time, interest, and qualifications, and we encourage you to apply for future positions that may match your skills and experience. If you have any questions about our decision, please do not hesitate to reach out to us.
Thank you again for your time and for considering our company as a potential employer.
Best regards,
[Your Name]
Follow-up on Product Decision
Dear [Customer Name],
Thank you for your interest in our product and for completing the survey regarding your preferences. Your feedback is important to us and we appreciate your time answering the questions.
Based on the results of the survey, we have decided to incorporate some of your suggestions into the product’s design, which we believe will improve its functionality and usability. We are currently working on these changes and will notify you when they are completed.
Thank you again for your participation, and we hope that our product will meet your satisfaction upon its release.
Best regards,
[Your Name]
Follow-up on Investment Decision
Dear [Investor Name],
Thank you for considering our investment proposal and for meeting with us to discuss the details. We appreciate your interest and your time. After thorough evaluation of our proposal, we would like to inform you that we have decided to accept your offer.
We are excited to have you as our investor, and we are committed to achieving our goals as we move forward with this partnership. We will keep you informed of our progress and provide regular updates on the project. If you have any questions or concerns, please do not hesitate to reach out to us.
Thank you again for your confidence in our project. We look forward to a successful partnership.
Best regards,
[Your Name]
Follow-up on Partnership Decision
Dear [Partner Name],
Thank you for your time and interest in partnering with us. We have carefully reviewed your proposal and would like to express our appreciation for the opportunity.
After evaluating the potential benefits and risks, we have decided that the partnership aligns well with our goals and values. We are excited to move forward with this opportunity and are confident that it would be a mutually beneficial relationship. We are available to discuss further the necessary steps and requirements for the partnership.
Thank you for considering our proposal and for your interest in partnering with us. We look forward to building a successful partnership.
Best regards,
[Your Name]
Follow-up on Scholarship Decision
Dear [Applicant Name],
Thank you for your interest in the scholarship program and for your application. We have received many strong applications this year and had to make some difficult decisions.
After careful review of your application and qualifications, we regret to inform you that we have decided not to award you the scholarship at this time. We recognize and appreciate your efforts and achievements, and we encourage you to continue pursuing your goals. Please feel free to reapply next year or apply for other programs that may match your qualifications and interests.
Thank you again for your application and your interest in our scholarship program.
Best regards,
[Your Name]
Follow-up on Vendor Decision
Dear [Vendor Name],
Thank you for submitting your proposal and for your interest in partnering with us. We have carefully reviewed your proposal and compared it with the other vendors’ proposals. After thorough evaluation, we have decided to select another vendor for this project.
We appreciate your time and effort in preparing and submitting your proposal. Although we did not select your proposal for this project, we would like to keep your information on file and contact you for future opportunities that may match your qualifications and expertise.
Thank you again for your proposal and for your interest in working with us.
Best regards,
[Your Name]
Tips for Effective Decision Follow-Up Email Sample
Writing a decision follow-up email can be a challenging task. It is essential to send the email promptly and include all necessary information. Here are a few tips to make a decision follow-up email sample effective:
- Start with a proper greeting: Begin the email with a formal greeting, followed by a statement of thanks. Keep the tone professional and polite throughout the email.
- Reiterate the main points: In the decision follow-up email, reiterate the important details of the decision. Summarize the key points and emphasize the decision’s impact on the recipient and the organization.
- Provide additional information: If there is any additional information that the recipient needs to know, make sure to include it in the email. Keep the information concise, clear and easy to understand.
- Include a call to action: To make sure the email recipient understands the next steps, including a call to action is a must. Be specific and clear about what action you want the recipient to take, and by what date.
- Attach supporting documents: If necessary, include supporting documents or files to help the recipient understand the decision better. Be sure to send them in a format that is easy to open and read, and make sure they are relevant to the decision.
- End on a positive note: Finally, end the email on a positive note. Express your appreciation for the recipient’s consideration and support. Make sure to include your contact information in case of any concerns or questions.
By following these tips, an effective decision follow-up email sample can be drafted that efficiently communicates the decision and ensures that the recipient understands any needed actions. Keeping the email concise, professional, and to-the-point will help ensure that the recipient takes the appropriate action.
Decision follow-up email sample
What is a decision follow-up email?
A decision follow-up email is a message sent after a business meeting or discussion to confirm the next steps and ensure that everyone is on the same page. It is an effective way to keep stakeholders informed of any decisions made, as well as any action items that were assigned.
Why is a decision follow-up email necessary?
A decision follow-up email is essential because it ensures that everyone is aware of the agreed-upon course of action. It also serves as documentation for future reference and helps to clarify any misunderstandings regarding the decision made.
What are the key components of a decision follow-up email?
The key components of a decision follow-up email include a summary of the meeting, a confirmation of the decision made, any action items assigned, and a timeline for completing those tasks.
How do I write a decision follow-up email?
To write a decision follow-up email, start with a brief thank you message, summarize the meeting, confirm the decision made, assign any action items, and provide a timeline for completing those tasks. Keep the message concise and to the point.
What should I include in the subject line of a decision follow-up email?
The subject line of a decision follow-up email should include the topic or agenda of the meeting, the date, and the name of the attendees. For example, “Follow-up on Marketing Strategy Meeting – 9/1/2022 – Attendees: John Smith and Jane Doe.”
When should I send a decision follow-up email?
You should send a decision follow-up email as soon as possible after the meeting to ensure that everyone is on the same page. Ideally, send the email within 24 hours after the meeting.
Can I include additional information in a decision follow-up email?
Yes, but keep it relevant to the meeting and decision made. You can include links to relevant resources or reference any discussions that may have led to the decision.
How should I follow up on a decision if I don’t receive a response?
If you don’t receive a response to your decision follow-up email, send a gentle reminder after a few days. You can also follow up with a phone call or in-person request to ensure that the action items are being addressed.
What should I do if there is a disagreement with the decision made?
If there is a disagreement with the decision made, it’s important to address the concerns as soon as possible. Reach out to the stakeholders involved and schedule a meeting to discuss any alternative solutions or options available.
Catch You Later!
Well, that’s a wrap! You’ve officially got yourself a decision follow-up email sample that works, so go ahead and use it to your heart’s content! This should save you a lot of time and hassle in the future. Thanks for reading up and, hey, don’t be a stranger! Come back anytime to read up on more helpful tips and tricks. Good luck out there!