Are you struggling to figure out how to write a continuation email? If you’re looking for guidance and examples, look no further! In this article, we will provide you with a sample of a continuation email that you can use as a template. Plus, we will explain the dos and don’ts of writing an effective continuation email that will grab the attention of the recipient and keep them engaged. Whether you need to follow up on a job application, a business proposal, or a sales pitch, our sample continuation email will serve as inspiration for your own email. Use the examples provided and edit them as needed to suit your specific needs. So, without further ado, let’s dive into the world of continuation emails!
The Perfect Structure for a Follow-Up Email
When it comes to sending follow-up emails, finding the right approach can mean the difference between a response and radio silence. Crafting the perfect follow-up email is crucial to maintaining communication, building relationships, and achieving goals. Below, I’ll break down a proven structure for effective follow-up emails that will help you get the response you need.
First and foremost, your follow-up email should be timely. If you don’t receive a response within a week, it’s time to follow up. In your subject line, make it clear that this is a follow-up email. Try something like “Follow-up: [Subject]” or “Re: [Subject] – Follow-up.” By doing so, you’re indicating the purpose of your email right off the bat, so your recipient knows what kind of information to expect.
Next, make sure to reference your previous communication. Provide a brief recap of your previous email or conversation and tie it into your current request. This reminds the recipient of the conversation you previously had and shows that you are paying attention to the details. If you have any new information or developments, make sure to include those as well, especially if they are relevant to the current request.
After refreshing the recipient’s memory, it’s time to make your request clear and concise. Be specific and to the point. Don’t make the recipient guess what you want or what the next step is. Provide a clear call-to-action, such as “Please let me know if this works for you” or “Can we schedule a call to discuss this further?”
Finally, close your email with a friendly tone that leaves the door open for future communication. Thank your recipient for their time and consideration, and offer to answer any questions they may have. You can also provide your contact information if they need to get in touch with you.
In summary, a strong follow-up email should have a clear subject line, reference the previous communication, provide new information if available, clearly state the request and provide a call-to-action, and end on a friendly note. By using this structure, you’ll be able to create follow-up emails that are effective, concise, and easy to respond to. Happy emailing!
Continuation Email Sample for Job Application Status
Checking on the Status of My Job Application
Dear Hiring Manager,
I am following up on my job application for the position of Marketing Manager at ABC Co. which I submitted on June 1st. I am very interested in the position and would like to know if there is any progress in the hiring process.
As a seasoned marketing professional with more than 5 years of experience, I believe I possess the skills and expertise necessary to excel in this role. I have been following the company’s growth and successes, and I am impressed with the way your team is driving innovation in the industry.
I am looking forward to hearing from you soon regarding the status of my application. Please let me know if there is anything else I can provide to help in your hiring decision. Thank you for your time and consideration!
Following Up on Job Application Submission
Dear Hiring Manager,
I hope this email finds you well. I am following up on my job application for the position of Software Developer at XYZ Inc. which I submitted on May 17th. I am still very interested in the opportunity, and I would like to know if there is any update on the status of my application.
As an experienced developer with more than 7 years of experience, I believe I bring strong technical skills and a track record of success to the role. I have worked on various projects in the past that required complex problem-solving, attention to detail, and excellent communication skills to deliver quality results.
Please let me know if there is anything else I can provide to help expedite the application process. Thank you for your time and consideration!
Reconnecting with a Client
Dear [Client’s Name],
I hope this email finds you well. It has been a while since we last spoke, and I wanted to reconnect to see how things are going for you and your company.
As a reminder, I am a Digital Marketing Specialist who can assist you in managing your online presence, lead generation, and customer acquisition campaigns. I recall our previous conversation about your current marketing challenges, and I believe my expertise and skills are a good fit for your needs.
If you are open to discussing your current marketing strategies, I would appreciate the opportunity to schedule a call with you to get up to speed and discuss how I can help your business reach its goals.
Thank you for your time and consideration. I look forward to reconnecting with you and your team.
Following Up on a Sales Meeting
Dear [Client’s Name],
Thank you for taking the time to meet with me last week. I enjoyed our conversation and learning more about your business and its needs. I believe I left a few ideas on the table that could be beneficial to your business, and I wanted to follow up to see if you had any additional questions or concerns.
If you are interested in learning more about our product offerings and how they can help your business grow, I would be happy to schedule a demo and answer any additional questions you may have. We are confident that we can help take your business to the next level, and I would be thrilled to be part of that journey with you.
Please let me know if you are interested in learning more. Thank you again for your time and consideration!
Following Up on a Request for Information
Dear [Requester’s Name],
I hope this email finds you well. I am following up on your request for additional information about our new product line, which I received on June 1st. Please accept my apologies for the delay in getting back to you.
I am excited to tell you more about our new product line, which includes a range of innovative and high-quality options designed to meet the needs of modern consumers. Our products have been in development for several months, and we are eager to get them in the hands of discerning buyers like you.
Please let me know if there is anything else I can provide to help you make an informed decision. Thank you for your interest in our products, and I hope to hear from you soon!
Checking on a Request for Proposal
Dear [Requester’s Name],
I am reaching out to check on the status of the Request for Proposal (RFP) I submitted on May 1st. I have not heard any updates on the progress of the proposal review, and I wanted to ensure the application has been received and is under consideration.
As a seasoned contractor with more than 10 years of experience, I believe my team and I have extensive experience and skills to deliver quality results on-time and within budget. Our team members have worked on various projects in the past, ranging from small to large scale, and have earned a reputation for quality workmanship and excellent customer service.
If there is anything else I can provide to expedite this process, please do not hesitate to reach out to me. Thank you for your time and consideration!
Checking on a Payment Request
Dear [Financial Officer’s Name],
I am reaching out to check the status of a payment request I submitted on May 15th for the services rendered as part of your recent consulting engagement. The invoice is currently outstanding, and I have not yet been notified of the payment status.
Please let me know if there is any additional information or documentation that I can provide to help expedite this process. I appreciate your attention to this matter and look forward to working with your team again in the future.
Thank you for your time and consideration!
The art of crafting a successful continuation email
Continuation emails are an essential part of any email marketing campaign. They are the emails you send to people who did not respond to your initial email. Crafting the perfect continuation email can be challenging, but it can also be a very effective way to reach out to people who may be interested in your product or service but were too busy or distracted to respond to your initial email. Here are some tips for crafting a successful continuation email:
1. Keep it short and sweet
People are busy and don’t have the time or attention span to read a long email. Keep your continuation email short and to the point. Make sure the subject line and first line of the email grab their attention and clearly state what the email is about. Use bullet points or short paragraphs to break up the text and make it easier to read.
2. Include a personalized message
Personalization is key to any successful email campaign. Use the recipient’s name and any information you may have about them to personalize the email. This will help to build trust and make the recipient more likely to respond to your email. Also, include a brief reminder about the first email you sent them and what you were hoping to accomplish.
3. Add value and offer a clear call-to-action
People are more likely to respond to an email if there is something in it for them. Offer them something of value, such as a free eBook, a discount code or an exclusive offer. Adding value to your email will also help to build trust with the recipient. Additionally, be sure to include a clear call-to-action, such as asking the recipient to schedule a call or a meeting with you.
4. Use social proof and testimonials
Social proof and testimonials are powerful tools that can help convince the recipient to respond to your email. Include a brief testimonial from a satisfied customer or a statistic that shows the benefits of your product or service. This will help to build credibility and make the recipient more likely to take action.
5. Follow up just enough
Following up too much can be annoying and come across as spammy. However, not following up enough can mean missed opportunities. It’s essential to strike a balance between following up just enough without being annoying. A good rule of thumb is to follow up no more than three times and then move on to other prospects.
In conclusion, crafting an effective continuation email takes time and effort, but it can pay off in the end. Keep it short and sweet, personalize the message, offer value, use social proof, and follow up just enough. By following these tips, you can increase your chances of success with your email marketing campaign.
Continuation Email Sample: FAQs
What is a continuation email?
A continuation email is basically a follow-up email that you send to someone, in order to continue a previous conversation or to get a response to a previous email that you had sent.
When should I send a continuation email?
You can send a continuation email if you have not received a response to your initial email, or if you want to follow up on a previous conversation or meeting.
How should I write a continuation email?
Your continuation email should be polite, concise, and to the point. You should include a brief summary of your previous conversation, and have a clear call-to-action in your email.
What should I include in a continuation email?
You should include a brief summary of your previous conversation, an update on any progress made since your last conversation, and a clear call-to-action.
How often should I send a continuation email?
You should space out your continuation emails by a few days to a week depending on the urgency of the conversation. If it is an urgent matter, you may need to follow up more frequently.
Should I acknowledge that this is a continuation email?
Yes, you should acknowledge that this is a continuation email so that the reader can easily understand the context of the email.
How do I avoid sounding pushy or annoying in my continuation email?
You should keep your tone polite and professional. You can also offer to help or provide value in some way to the person you are following up with.
What is the purpose of a continuation email?
The purpose of a continuation email is to keep the conversation going, to remind the person of your previous conversation, and to get a response or next steps.
What do I do if I still do not receive a response after sending a few continuation emails?
You can give the person a phone call or alternatively, consider moving on and contacting someone else if the matter is urgent.
Hope this helps!
That’s it for our continuation email sample guide. Thanks for reading! We hope this was helpful in giving you an idea of how to continue an email thread in a professional and effective way. Don’t hesitate to come back for more tips and tricks, and have a great day!