Clean Up Your Inbox with These Cleaning Services Email Sample Templates

Cleaning is a task that everyone has to face, but not everyone is a fan of. Whether it’s your home, office, or any other space, it’s essential to have it clean and organized. But, with our busy schedules and constantly demanding lives, cleaning can often get put on the back-burner. This is where cleaning services come in, making your life easier and your spaces cleaner. And today, we want to provide you with some cleaning services email samples that can help simplify the process for you.

Our goal is to show you how easy it can be to hire a cleaning service and offer you email samples that you can use and edit as needed. We know that everyone has different needs, preferences, and standards when it comes to cleaning, so we want to provide you with options that fit your individual needs and make the process as easy as possible.

Our cleaning services email samples cover everything from requesting a quote to scheduling a cleaning, and every step in between. We also offer examples of how to provide feedback and make changes to your recurring service.

With these email samples, you can focus on what matters most, and that’s enjoying clean and organized spaces without the hassle of cleaning them yourself. So, sit back and relax, and let our cleaning services email samples do the work for you.

The Best Structure for a Cleaning Services Email Sample

If you’re running a cleaning services business, you know the importance of keeping your clients informed about your services. One of the best ways to do this is via email. But, to be effective, your email needs to be structured in a way that catches the reader’s attention and delivers the information they need without overwhelming them. Here’s the best structure for a cleaning services email sample:

Subject Line:

Your subject line is the first thing your reader will see when they receive your email. Make sure it’s clear and concise and indicates exactly what the email is about. A good subject line could be something like “New Services Available: Deep Cleaning and Carpet Shampooing”


It’s always a good idea to address your reader by name in the greeting, if possible. This personal touch will help your email feel more personalized and increase the chances that the reader will take the time to read it.


The introduction should be short and to the point. Start by thanking the reader for their business or expressing your excitement about the new services you’re offering. Then, introduce the main topic of the email.

Main Message:

This is where you will go into more detail about the new service you’re offering or the message you want to convey. Make sure your language is clear and easy to understand. You may want to include bullet points or a numbered list to break up the text and make it more visually appealing.

Call to Action:

Your email should end with a clear call to action. This could be a request to schedule a cleaning, a link to your website where they can learn more about your services or an invitation to contact you with any questions they may have.


Finish your email with a friendly no-pressure closing. This could be as simple as “We look forward to hearing from you” or “Thank you for your business”

By following this structure, you can craft an effective and engaging cleaning services email that will help you stand out from the competition and keep your clients informed and satisfied.

Cleaning Services Email Samples

Follow-Up Email After Cleaning Services

Hello [Client Name],

We hope you are enjoying your beautifully clean and fresh home. We just wanted to follow up and see how satisfied you are with our cleaning services. We take pride in our work and want to ensure that our clients are completely happy with our services.
If there is anything we could have done differently or anything you would like us to focus on in future cleanings, please do not hesitate to let us know. We value your feedback and are always striving to improve our services. Thank you for choosing our company and we look forward to serving you again soon.

Best regards,

[Your Company Name]

Cleaning Services Promotion Email

Dear [Recipient Name],

We hope you are doing well. We wanted to let you know about our current cleaning services promotion. For a limited time, we are offering a [percentage] discount on all our cleaning services.
Whether you need a one-time deep clean or regular weekly cleaning, we are here to help. Our team of experts is committed to providing you with a clean and healthy environment.
Please don’t hesitate to contact us to schedule an appointment. We look forward to hearing from you soon.

Best regards,

[Your Company Name]

New Service Offering Email

Dear [Recipient Name],

We are excited to announce a new service that we are now offering. In addition to our standard cleaning services, we are now offering carpet cleaning services.
Our team of professionals has the experience and expertise to deep clean your carpets and leave them looking and feeling like new.
Contact us today for more information and to schedule an appointment. We look forward to serving you soon.

Best regards,

[Your Company Name]

Cleaning Services Testimonial Request Email

Hello [Client Name],

Thank you for choosing our company for your cleaning services. We value your business and want to ensure that we are providing you with the best possible service.
We would greatly appreciate it if you could take a few minutes to provide us with a testimonial. Your feedback helps us to improve our services and lets others know about the quality of our work.
Thank you for your time and we look forward to serving you again soon.

Best regards,

[Your Company Name]

Cancellation of Cleaning Services Email

Dear [Client Name],

We are sorry to hear that you would like to cancel your cleaning services with us. We understand that circumstances change and we respect your decision.
If there is anything we could have done differently to better serve you, please let us know. We appreciate your feedback and will use it to improve our services.
We wish you all the best and thank you for choosing our company.

Best regards,

[Your Company Name]

Cleaning Services Inquiry Email

Dear [Recipient Name],

We are interested in your cleaning services and would like to know more about what you offer. Could you please provide us with information regarding your availability, pricing, and services?
Additionally, do you offer any specials or packages for regular scheduled cleanings?
Thank you for your time and we look forward to learning more about your company.

Best regards,

[Your Name]

Referral Thank You Email

Dear [Referral Name],

We wanted to take a moment to thank you for referring [New Client Name] to our company. We appreciate your trust and confidence in our cleaning services.
As a token of our appreciation, we would like to offer you a [discount/offer] on your next cleaning service.
Thank you again and we look forward to continuing to serve you.

Best regards,

[Your Company Name]

Tips for Creating a Winning Cleaning Services Email Sample

Email marketing is an excellent way for cleaning services to connect with potential customers and generate more business. But with so much competition out there, it can be challenging to create an effective email that stands out from the crowd. Here are some tips to help you craft a winning cleaning services email sample.

1. Personalize your message

One of the best ways to stand out in a crowded inbox is to personalize your message. Address your customers by name, include their recent purchase or cleaning history and demonstrate how you can help them solve their problem.

2. Keep it simple

When it comes to email marketing, less is often more. Keep your message concise, and avoid using complex terminology that your readers might not understand. Use bullet points, language easy to understand, and make sure the email is visually attractive and easy to read on any device.

3. Offer value

People tend to unsubscribe from newsletters that only blast promotional offers. Instead, provide your subscribers with informative and useful content such as cleaning tips and tricks and what they should do before their next cleaning. Customers want to know that you care about their needs and provide them with valuable information they can use between cleanings.

4. Include a clear CTA

A call to action (CTA) is what you want your subscribers to do after reading your email or visiting your website. Make sure your CTA is clear, concise, and includes actionable language. Examples of strong CTAs: ‘Claim Your Offer Today’ or ‘Book Now for a Discounted Cleaning.’

5. Regularly monitor your email analytics

Track your open rates, click-through rates, and conversions regularly to determine what works and what doesn’t. You may discover that specific types of content or subject lines resonate better with your subscribers, and ultimately convert more sales. Continuously testing different approaches keeps you ahead of the game.

By personalizing your message, keeping it simple, providing value, including a clear CTA, and monitoring your email analytics, you can develop a winning cleaning services email sample that connects with potential customers and drives more bookings.

Frequently Asked Questions about Cleaning Services

What are the benefits of hiring a professional cleaning service?

Hiring a professional cleaning service can save you time and energy, reduce stress, maintain a clean and healthy environment, and ensure high-quality cleaning results.

What types of cleaning services do you offer?

We offer a wide range of cleaning services, including residential cleaning, commercial cleaning, deep cleaning, move-in/move-out cleaning, and post-construction cleaning.

What is included in your cleaning service?

Our cleaning service includes dusting, vacuuming, sweeping, mopping, wiping down surfaces, cleaning bathrooms and kitchens, and sanitizing high-touch areas. We can customize our service to meet your specific needs and preferences.

Do I have to provide cleaning supplies and equipment?

No, we bring our own cleaning supplies and equipment. We use high-quality products and tools that are safe, effective, and eco-friendly.

How often should I book a cleaning service?

You can book our cleaning service on a one-time, weekly, bi-weekly, or monthly basis. The frequency depends on your cleaning needs and budget.

How much does your cleaning service cost?

The cost of our cleaning service depends on several factors, such as the size of your space, the type of cleaning service you need, and the frequency of cleaning. We provide free estimates upon request.

Are your cleaning technicians trained and insured?

Yes, our cleaning technicians are experienced, certified, and insured. They undergo thorough background checks, training, and regular quality control inspections.

What if I am not satisfied with your cleaning service?

If for any reason you are not satisfied with our cleaning service, please contact us as soon as possible. We will do our best to address your concerns and resolve any issues promptly and professionally.

How do I book your cleaning service?

You can book our cleaning service online, by phone, or by email. Please provide us with your contact details, cleaning needs, and preferred date and time for the service. We will confirm your booking and send you a reminder before the service.

Thanks for considering our cleaning services!

We hope this email sample has been helpful in providing you with an idea of what to expect from our cleaning services. Whether you’re a business owner or homeowner, we’ve got you covered! Our team takes pride in providing high-quality cleaning services to meet your unique needs. Thanks for taking the time to read this email, and we hope to hear from you soon. Stay tuned for more exciting updates and promotions on our website. Until next time, keep your space looking fresh and clean!