Are you a busy business owner whose daily schedule is jam-packed with meetings, emails, and client calls? Do you constantly find yourself on-the-go and away from your desk? If yes, then crafting an effective away message for your email inbox is critical to setting clear expectations for your clients and colleagues. But, what does a strong away message sample for business look like?
Fortunately, there are plenty of templates and customizable examples available to help you craft an out-of-office message that strikes the perfect balance between professionalism and personality. Whether you’re taking a well-deserved vacation or simply attending an off-site meeting, your away message can convey important information, establish boundaries, and leave a positive impression on those who reach out to you.
To make things even easier for you, we’ve collected some of the best away message samples for business that you can personalize and edit as needed. From clear instructions on how to follow up with your team members to humorous quips about the joys of unplugging, these templates are guaranteed to make your absence as smooth as possible.
In order to create a lasting impression and ensure your business operations run smoothly even when you’re away, it’s time to start exploring some amazing away message examples for business and choose the one that works best for you.
The Best Structure for Your Business Away Message Sample
As a busy professional, you may find yourself needing to step away from your work for an extended period of time. Whether you’re heading out of town for a long-awaited vacation or simply need to take some time off for personal reasons, it’s important to have a clear, concise away message in place to let your contacts know when you’ll be back and how to reach you in case of an emergency.
When crafting your away message, there are a few key components you should include to ensure that it’s effective and professional. First and foremost, be sure to clearly state the dates during which you’ll be away from your desk, as well as when you’ll be returning. This will give your contacts a better sense of your availability and help manage expectations.
Next, give some thought to the tone of your message. While it’s important to be professional, you also want to convey warmth and approachability, so that your contacts feel comfortable reaching out to you when needed. Consider opening with a friendly greeting, such as “Hello!” or “Greetings,” and be sure to thank your contacts for their understanding during your absence.
In addition to stating the duration of your absence and setting the right tone, it’s also a good idea to include some brief information about how you can be reached in case of an emergency. This might include a secondary phone number or email address at which you can be reached, as well as instructions for what to do if you’re unavailable.
Finally, consider signing off with a friendly farewell message, such as “Thank you for your understanding! I’ll be back soon,” or “Wishing you all the best while I’m away.” This will help leave a positive impression on your contacts and maintain good rapport while you’re out of the office.
In summary, when crafting your business away message sample, remember to include the dates of your absence, set a friendly tone, provide instructions for reaching you in case of an emergency, and sign off with a positive message. By following these guidelines, you can ensure that your contacts feel informed and taken care of, even when you’re not available.
Away Message Samples for Business
Out of Office for Vacation
Dear valued clients,
I am currently out of the office, enjoying some much-needed vacation time. I will have limited access to email during this time and will respond to your message as soon as possible upon my return on [date]. If this is an urgent matter, please contact [colleague name and contact information]. Thank you for your understanding.
Best regards,
[Your Name]
Absence Due to Illness
Dear valued clients,
I regret to inform you that I am currently unable to attend to work due to my illness. I am unsure of the specific time of my recovery, but I will do my utmost to keep you informed. In the meantime, please contact [colleague name and contact information] for any business inquiries in my absence. I apologize for the inconvenience this has caused and appreciate your understanding.
Sincerely,
[Your Name]
Maternity Leave
Dear clients and colleagues,
I am delighted to announce that I am taking maternity leave as of [date]. During my absence, [colleague name and contact information] will be taking over my responsibilities. Please feel free to contact him/her for any queries or concerns that you may have. I am looking forward to returning to work, and I would like to thank you in advance for your support and cooperation.
Best regards,
[Your Name]
Conference Attendance
Dear valued clients,
I am excited to inform you that I will be attending an industry conference from [date] to [date]. During this time, I may not be available to respond to emails as frequently as usual. However, I will make every effort to respond to your messages as quickly as possible. If your inquiry is urgent, please feel free to contact [colleague name and contact information] in my absence. Thank you for your understanding and cooperation.
Warm regards,
[Your Name]
Remote Work
Dear clients and colleagues,
I would like to inform you that I will be working remotely as of [date] due to personal circumstances. As usual, I will do my best to respond to your emails and phone calls promptly. My availability will not be affected by this change, and I will be accessible through email and phone during regular working hours. If you have any questions or concerns, please do not hesitate to reach out. Thank you for your understanding.
Best regards,
[Your Name]
Bereavement Leave
Dear valued clients,
I am writing to inform you that I am currently on bereavement leave due to the unfortunate loss of a family member [Add relation and name if desired]. I appreciate your understanding and patience during this difficult time. During my absence, my colleague, [colleague name and contact information], will take care of my responsibilities. I apologize for any inconvenience this may cause and look forward to getting back to work soon.
Best regards,
[Your Name]
Business Trip
Dear valued clients,
I am excited to let you know that I will be attending a business trip from [date] to [date]. During this time, I may not be able to respond to your emails as quickly as usual, but I will make sure to do so as soon as I am available. In my absence, please feel free to contact [colleague name and contact information] for any business inquiries. Thank you for your understanding and support.
Warm regards,
[Your Name]
Away Message Tips for Businesses
Having a well-crafted away message is crucial for any business. Whether you’re going on vacation or simply out of the office for a day, you need to ensure that your clients and coworkers are informed. Here are some tips to consider when drafting an away message:
- Be concise: Your message should be clear and to the point. Avoid lengthy explanations or unnecessary details. Keep it short and sweet.
- Include contact information: Provide an alternate contact for urgent matters. This could be a coworker, manager or an automated system.
- State duration of absence: Let your recipients know when you’ll be back in the office. This will give them an idea of when to expect a response.
- Include instructions: If necessary, provide instructions for what to do in your absence. For example, if you’re the person who approves budgets, let your team know who they should go to instead.
- Set expectations: If you won’t be able to check emails or voicemails while you’re away, let them know. Set expectations for when they can expect a response.
- Personalize your message: You don’t have to be overly formal in your message. A friendly tone can help create a positive impression and make you more approachable.
Remember, your away message is an opportunity for you to show your professionalism and reliability. It’s important to take the time to craft a detailed and informative message that will meet the expectations of your clients and coworkers. By following these tips, you can create an effective away message that will help you maintain your reputation and keep your business running smoothly even when you’re not in the office.
Away Message Sample for Business FAQs
What is an away message for business?
An away message is an automated message that is sent in response to an incoming message when you are not available to respond. It informs the sender that you are currently not available and when they can expect a response.
Why is it important to set up an away message?
An away message is important because it lets people know that you are not available and prevents them from waiting for a response that may never come. It also sets expectations for when they can expect a response from you.
What should an away message include?
An away message should include the reason you are away, when you will be back, and who they can contact for urgent matters. It is also important to thank the sender for their message.
How long should I set my away message for?
It depends on the reason you are away. If you are on vacation, it is recommended to set it for the duration of your vacation. If you are away for a conference or meeting, set it for the duration of the event.
Should I include personal details in my away message?
No, you should not include personal details in your away message. Stick to professional information only, such as the reason for your absence and when you will be back.
Can I customize my away message?
Yes, you can customize your away message to suit your company’s tone and voice. Make sure the message still includes all the necessary information.
What are some good examples of away messages?
“Thank you for your message. I am currently out of the office and will return on [insert date]. If your matter is urgent, please contact [insert name and contact information].”
“Thank you for getting in touch. I am currently attending a conference and will be out of the office until [insert date]. If you require immediate assistance, please contact [insert name and contact information].”
What should I do when I return from being away?
Once you return, it is important to respond to any messages you missed while you were away. Make sure to follow up with any urgent matters first.
Can I set up an away message in advance?
Yes, you can set up an away message in advance if you know you will be away. This helps ensure that anyone who contacts you will know you are away and when you will be back.
Say Goodbye for Now!
Thanks for reading this article on “away message sample for business”! We hope that these tips and examples have been helpful to you. Feel free to come back and read more of our articles in the future, as we strive to bring you the most relevant and lifelike content possible. Have a great day, and don’t forget to turn on your own away message before you head off to that much-deserved vacation!